Administrative Officer 3 - Santa Monica Hospital EVS

at  UCLA Health

Description
Serving at UCLA Health will give you the opportunity to use your specialized abilities to help improve the lives of our patients, their families, and your fellow UCLA Health team members. You’ll provide critical support that makes healing happen. We’d love to have you join us.
Under the direct supervision of the Environmental Services Director, manages and/or supervises ongoing internal administrative controls to ensure management directives are achieved in order to maintain effective and efficient operations.
Executes analytical reports and summaries containing operational and administrative information targeting operating performance improvement practices. Manages timely identification, capture and communication of pertinent information to the Director and Supervisors of Environmental Services to enable individual responsibility and performance evaluation.
Lead and participate in organizational performance improvement initiatives and provide recommendations for service enhancements based on analysis of operational data and customer feedback. Lead and facilitate department and organizational community engagement activities such as fundraising, etc.
Provides administrative operational leadership and office management in the daily functions of the Environmental Services Department and Neuropsychiatric Institute Environmental Services Department. Personnel duties include leading and managing the execution of corrective actions for all represented staff, managing, coaching and executing on all other confidential and private sensitive actions e.g. LOAs, Payroll, etc.
Salary Range: $76,200 - $158,800 / annually

Qualifications

• This position requires a Bachelor degree or equivalent experience.
• The incumbent will be an expert in Microsoft Office suite as well as phone etiquette and grammatically correct correspondences.
• Skill in reading and interpreting collective bargain agreement, administrative guidelines, general correspondence, job specification and job descriptions.
• Skill in writing concise, logical and grammatically correct correspondence and analytical reports.
• Skill in implementing and monitoring a quality control program sufficient to meet established specifications in the performance of maintenance and recharge work.
• Ability to organize information, material and people in a systematic way in order to optimize efficiency and minimize duplication of effort in the process of completing projects.
• Communication skills to effectively convey information on a one-on-one basis or in group settings to project managers; clinicians; support staff; and administration.
• Skill in analyzing information, problem situations, practices or procedures to:
• Define the problem or objective
• Identify relevant concerns or factors
• Identify patterns, tendencies and relationships
• Formulate logical and objective conclusions
• Recognize alternatives and their implications
• Ability to read, interpret and draw conclusion from information generated by computerized reporting systems, to monitor performance and identify treads and anomalies.
• Skill in mathematical computations sufficient to compile & analyze budget status and productivity reports.
• Ability to establish and maintain cooperative working relationship with peers, department, hospital and University personnel and the public.

Please refer the Job description for details