Administrative Officer A1

at  Stellenbosch University

Duties/Pligte

• General office administration.
• Postgraduate and undergraduate student administration, including processing applications on SUNStudent and uploading marks.
• Financial management and administration of all departmental cost centres, including budget planning and monthly reporting.
• Administration and loading of all remuneration for contract staff and tutors.
• Assisting staff and associates with financial claims.
• Making national and international travel arrangements for staff and associates.
• Responsible for minutes of departmental meetings.

• Professional management of all enquiries and requests directed to the Department.

Algemene kantooradministrasie.

• Nagraadse studenteadministrasie, met inbegrip van die verwerking van aansoeke op SUNStudent en die laai van punte.
• Finansiële bestuur en administrasie van alle departementele kostepunte, met inbegrip van begrotingsbeplanning en maandelikse verslagdoening.
• Administrasie en laai van alle vergoeding vir kontrakpersoneel en tutors.
• Verleen bystand aan personeel en genote met finansiële eise.
• Tref plaaslike en internasionale reisreëlings vir personeel en genote.
• Verantwoordelik vir die notule van departementele vergaderings.
• Professionele behartiging van alle navrae en versoeke gerig aan die Departement.

Job Requirements/Pos Vereistes

• Grade 12 and a relevant higher education qualification.
• At least four years’ working experience at senior secretarial level.
• Proven computer proficiency in the use of the Microsoft 365 package (Word, Excel and Outlook).
• Reliable record-keeping skills.
• Financial administration skills.

• Fluency in verbal and written English.

Graad 12 en ’n tersaaklike hoëronderwys kwalifikasie.

• Minstens vier jaar se werkservaring op senior sekretariële vlak.
• Bewese rekenaarvaardigheid in die gebruik van die Microsoft 365 pakket (Word, Excel en Outlook).
• Betroubare rekordhoudingsvaardighede.
• Vaardigheid in finansiële administrasie.
• Vlotheid in mondelinge en skriftelike Engels.

Recommendation/Aanbeveling

• Proven knowledge and experience of Stellenbosch University’s administrative and financial systems.
• Additional financial management qualifications.

• Communication skills in isiXhosa.

Bewese kennis en ervaring van die Universiteit Stellenbosch se administratiewe en finansiële stelsels.

• Addisionele kwalifikasies in finansiële bestuur.
• Kommunikasievaardighede in isiXhosa.

• General office administration.
• Postgraduate and undergraduate student administration, including processing applications on SUNStudent and uploading marks.
• Financial management and administration of all departmental cost centres, including budget planning and monthly reporting.
• Administration and loading of all remuneration for contract staff and tutors.
• Assisting staff and associates with financial claims.
• Making national and international travel arrangements for staff and associates.
• Responsible for minutes of departmental meetings.
• Professional management of all enquiries and requests directed to the Department