Administrative Officer

at  Australia New Zealand Policing Advisory Agency

JOB DESCRIPTION

Location: Melbourne | CBD
Job type: Full time / 12 Months Fixed Term
Organisation: Australia New Zealand Policing Advisory Agency
Salary: $56,834 - $72,985
Occupation: Administration/Secretarial
Reference: VG/20240812

POSITION DESCRIPTION

The Administration Officer will support the National Institute of Forensic Science and is responsible for providing comprehensive administrative services support. Primarily, the Officer is responsible for providing administrative services including;

• Maintain the email inboxes and reply, forward or allocate emails as they are received.
• Process meeting registrations and IT system access requests.
• Receive, direct and relay telephone messages.
• Facilitate general information requests.
• Maintain stakeholder contact and email mailing lists.
• Monitor and process stakeholder personal certification requests and forms, including data entry, email reminders and notifications, running reports and generating certificates.
• Provide meeting support, including drafting invitations, booking and setting up rooms, arranging catering, and greeting and signing in visitors.
• Collate, format and distribute meeting papers, and support minute taking.
• Facilitate stakeholder orders, and request purchase orders and invoice creation.
• Maintain awareness of policies and processes.

We are looking for a customer focused and flexible individual who has good interpersonal and communication skills. You will excel in working in a fast-paced, multi-faceted environment where no two days are the same. You need to be comfortable with multiple tasks, focused on quality results and responsive to stakeholder needs.

This position is only open to applicants with relevant rights to work in Australia. All applications should include:

• A cover letter (max. two pages) that addresses the key capabilities outlined in the attached position description.
• Your resume (max. three pages).

Selected candidates will be required to complete a Pre-employment Declaration and Consent form. Employment of successful candidates will be subject to a National Police Check. Intra- or inter-state travel may be required in future.

The Administration Officer will support the National Institute of Forensic Science and is responsible for providing comprehensive administrative services support. Primarily, the Officer is responsible for providing administrative services including;

• Maintain the email inboxes and reply, forward or allocate emails as they are received.
• Process meeting registrations and IT system access requests.
• Receive, direct and relay telephone messages.
• Facilitate general information requests.
• Maintain stakeholder contact and email mailing lists.
• Monitor and process stakeholder personal certification requests and forms, including data entry, email reminders and notifications, running reports and generating certificates.
• Provide meeting support, including drafting invitations, booking and setting up rooms, arranging catering, and greeting and signing in visitors.
• Collate, format and distribute meeting papers, and support minute taking.
• Facilitate stakeholder orders, and request purchase orders and invoice creation.
• Maintain awareness of policies and processes