Administrative Officer

at  Broward County Board of County Commissioners

THE BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS IS SEEKING QUALIFIED CANDIDATES FOR THE POSITION OF ADMINISTRATIVE OFFICER IN THE AVIATION ADMINISTRATION DIVISION.

This Job Announcement will remain open until a sufficient number of applications are received.
Benefits of Broward County Employment

GENERAL DESCRIPTION

The Administrative Officer position will be the primary point of contact for the Board Agenda process, and all Public Records requests, assist with implementing and processing the procurements, back-up for Signatory badging processes, and main point of contact for requests from Consular Corps/VIP guests coming to FLL. This position will report to the Administrative Officer, Senior, in BCAD’s Administration Division. The individual will need to use judgment when addressing internal and external customers, as well as to decide on the quality of documents issued for the Department as part of the Agenda process and Public Records requests.
Duties include:
Managing Board Agenda process for all BCAD Divisions from initial internal submission to preparation for final review and submission for the Department.
Managing the intake of requests for VIP/Protocol arrangements for Consular Corps members at FLL. Serving as the point of contact for all Consular Corps, keeping a current list of all Consular Corps contacts, responding to requests for special courtesies, and scheduling VIP Conference Rooms for the Consular Corps traveling through FLL.
Serving as the backup to the Administrative Officer, Senior, for all procurement activities to support all Administration/Executive team members at BCAD, totaling approximately 30 employees.
Managing and monitoring all activities related to the procurement process, including Bids, RFPs, RQSs, and Master Agreements. Preparing and implementing solicitations for advertising, evaluating vendor responses, and preparing purchase orders or special requisitions. Being a Certified Agency Buyer and/or be able to be a Receiver for the Administration Division/Executive team. Assisting with the ongoing contract administration.
Preparing the Department’s Performance Measures by creating a template for each Fiscal Year, gathering the responses from various BCAD Divisions, and analyzing the information before submission to the Budget Office on BCAD’s behalf.
Signatory for Airport security badging - serving as a backup to the Administrative Officer, Senior. Assisting with preparing all appropriate documentation and processing/approving security badges for the Administration/Executive team and other individuals with airport badges.
Preparing reports for the Administration/Executive team relating to travel requests, budget balances, procurement status, etc.
Coordinate and function as the central point for all public records requests for the BCAD/Divisions.
Special Projects, as assigned
Performs related work as assigned.
All Aviation Department employees must possess the ability to interact courteously with the public, Airport vendors, contractors and fellow employees to maintain a professional work atmosphere by acting and communicating in a manner that promotes a positive work environment.
Required Certifications/Licenses:
Must possess a valid Florida driver’s license during employment and maintain authority to drive on County business.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Requires a Bachelor’s degree from an accredited college or university with major coursework in business or public administration or closely related field.

(ONE YEAR OF RELEVANT EXPERIENCE MAY BE SUBSTITUTED FOR EACH YEAR OF REQUIRED EDUCATION.)

Requires two (2) years of administrative experience working with high level executives including two (2) years of supervisory experience depending on area of assignment.

AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE

Broward County is an Equal Opportunity Employer. The ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with the Professional Standards/Human Rights Section.

EMERGENCY MANAGEMENT RESPONSIBILITIES

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

COUNTY-WIDE EMPLOYEE RESPONSIBILITIES

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County’s Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.