Administrative Officer C1

at  Stellenbosch University

Stellenbosch, Western Cape, South Africa -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate30 Nov, 2024Not Specified03 Sep, 20241 year(s) or aboveEnglish,Computer SkillsNoNo
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Description:

Duties/Pligte

  • General reception and enquiries;
  • Administrative and/or secretarial duties of allocated consultants/emeriti professors;
  • Assisting support staff with undergraduate, postgraduate and RA-system administrative duties;
  • Financial administration on SUNFin, including asset management of the Department;
  • Facilities management and IT administration of the Departement;
  • CPD administration of the Department;
  • National Research Foundation (NRF) applications of the Department;
  • Administration of the departmental MBChB IV Elective Students programme;
  • Administration of the departmental Academic Programme and Annual Academic Day;
  • Organising departmental functions/workshops.
  • Algemene ontvangs en navrae;
  • Administratiewe en/of sekretariële pligte van toegekende konsultante/emeriti professore;
  • Verleen bystand aan ondersteuningspersoneel met voorgraadse, nagraadse en NA-sisteem administratiewe pligte;
  • Finansiële administrasie op SUNFin, insluitend batebestuur van die Departement;
  • Fasiliteitsbestuur en IT-administrasie van die Departement;
  • VPO-administrasie van die Departement;
  • Nasionale Navorsingstigting (NNS) aansoeke van die Departement;
  • Administrasie van die departementele MBChB IV Elektiewe Studenteprogram;
  • Administrasie van die departementele Akademiese Program en Jaarlikse Akademiese Dag;
  • Reël van departementele funksies/werkswinkels.

Job Requirements/Pos Vereistes

  • Grade 12;
  • Certificate in administration;
  • At least three years’ experience in administration of which at least one year should be within a similar environment;
  • Applicable experience with the University’s - or a similar tertiary institution’s - information, financial and administrative systems;
  • Proven computer skills in MS Word, MS Excel, MS PowerPoint and MS Outlook;
  • Sound language abilities in English with a willingness to work in a multilingual environment;
  • The ability to perform detailed administrative tasks under pressure and with great precision;
  • Proven ability to work independently as well as in a team;
  • Proven ability to work with confidential information;
  • Proven ability to plan, organise and prioritise tasks.
  • Graad 12;
  • Sertifikaat in administrasie;
  • Minstens drie jaar se ervaring in administrasie waarvan minstens een jaar binne ’n soortgelyke omgewing moet wees;
  • Toepaslike ervaring met die Universiteit - of ’n soortgelyke tersiêre instansie - se inligtings-, finansiële- en administratiewe stelsels;
  • Bewese rekenaarvaardighede in MS Word, MS Excel, MS PowerPoint en MS Outlook;
  • Goeie taalvaardighede in Engels met die bereidwilligheid om in ’n veeltalige omgewing te werk;
  • Die vermoë om gedetailleerde administratiewe take met groot noukeurigheid en onder druk te kan uitvoer;
  • Bewese vermoë om onafhanklik asook om as deel van ’n span te werk;
  • Bewese vermoë om met vertroulike inligting te werk;
  • Bewese vermoë om take te beplan, te organiseer en te prioritiseer.

Recommendation/Aanbeveling

  • Administrative knowledge and experience within an academic environment;
  • Applicable experience with a tertiary institution’s financial systems.
  • Administratiewe kennis en ervaring in ’n akademiese omgewing;
  • Toepaslike ervaring met ’n tersiêre instansie se finansiële stelsels.

Responsibilities:

  • General reception and enquiries;
  • Administrative and/or secretarial duties of allocated consultants/emeriti professors;
  • Assisting support staff with undergraduate, postgraduate and RA-system administrative duties;
  • Financial administration on SUNFin, including asset management of the Department;
  • Facilities management and IT administration of the Departement;
  • CPD administration of the Department;
  • National Research Foundation (NRF) applications of the Department;
  • Administration of the departmental MBChB IV Elective Students programme;
  • Administration of the departmental Academic Programme and Annual Academic Day;
  • Organising departmental functions/workshops.
  • Algemene ontvangs en navrae;
  • Administratiewe en/of sekretariële pligte van toegekende konsultante/emeriti professore;
  • Verleen bystand aan ondersteuningspersoneel met voorgraadse, nagraadse en NA-sisteem administratiewe pligte;
  • Finansiële administrasie op SUNFin, insluitend batebestuur van die Departement;
  • Fasiliteitsbestuur en IT-administrasie van die Departement;
  • VPO-administrasie van die Departement;
  • Nasionale Navorsingstigting (NNS) aansoeke van die Departement;
  • Administrasie van die departementele MBChB IV Elektiewe Studenteprogram;
  • Administrasie van die departementele Akademiese Program en Jaarlikse Akademiese Dag;
  • Reël van departementele funksies/werkswinkels


REQUIREMENT SUMMARY

Min:1.0Max:6.0 year(s)

Information Technology/IT

HR / Administration / IR

Software Engineering

Diploma

Proficient

1

Stellenbosch, Western Cape, South Africa