Administrative Officer, Continuing Education and Corporate Training

at  Red Deer Polytechnic

POSITION SUMMARY

The Administrative Officer is responsible for the day-to-day management and coordination of activities of Continuing Education and Corporate Training (CECT). This position acts as the administrative support to the Dean, Associate Dean, Business Solutions Manager and Operations and Business Application Manager (Leadership Team) for CECT and is accountable for coordinating the activities of the office.
The Administrative Officer performs a wide variety of administrative support services, ranging from routine to complex, all of which contribute to the efficient and professional operation of the division. The incumbent must have the ability to interpret and make decisions in accordance with procedures and practices of the organization and must be flexible and demonstrate the ability to maintain confidentiality, diplomacy, and tact at all times.

REQUIRED QUALIFICATIONS

• Two (2) years of post-secondary Diploma in Business Administration Diploma, Legal Assistant Diploma or related
• Three to five years relevant experience working with an executive office team ensuring confidentiality, integrity, diplomacy, professionalism, and tact at all times
• Extensive experience with calendar management
• Ability to understand and navigate the administration of a post-secondary institution
• High level of expertise in all areas of modern office practice and procedures
• Proven proficiency with Microsoft Office, including SharePoint, database and Banner applications
• Experience preparing meeting agendas, minutes, letters, and memos accurately and error free
• Ability to work independently and as a member of a team
• Ability to adapt and adjust priorities in accordance with direction from Leadership team
• Demonstrated customer service and receptions skills, creating a welcoming environment
• Strong communication skills
• Takes initiative to contribute to an efficient and professional office environment
• Demonstrated critical thinking and problem-solving skills

PREFERRED QUALIFICATIONS

• Four (4) year undergraduate degree in Business Administration or related