Administrative Officer | Facilities @ING Bank (Temporary 12 months)

at  ING

Discover ING Bank
ING believes in a world where everyone has the right to grow and progress in their own way. We express this in our global tagline, “do your thing”. Perhaps more than in any other large company, we extend our belief in the power of autonomy to our own people. But there’s a catch. In return for great freedom, we expect people to do great things for our customers, our stakeholders, and ING at large.
To work here is to be surrounded by people who are energetic, ambitious, friendly and respectful: talented specialists who take the responsibility and autonomy to make great things happen. We stay curious, thrive on change, and seek new and better ways to make it happen. Active in Romania for more 30 years, ING Bank pioneered and challenged the local banking industry. Technology and innovation are at the core of what we do, making our products relevant for our customers’ lives and businesses.
ING Bank Romania is the only bank with an organic growth within the top 10 local banks by assets, without acquisitions of client portfolios or other banks. ING Bank Romania is an universal bank with more than 1.8 million customers from three business segments: individuals (retail), SME and Mid-Corporate companies and Wholesale Banking.
Join us!
Mission
The main responsibilities involve ensuring the control of expenses, drawing up reports and the necessary formalities for the payment of invoices for the suppliers of the Facility department.

Your Day to Day

• Initiates requisitions and receipts necessary for the purchase of goods and services for the entire department Facility, monitors the status of Purchase Approval, checks invoices, payments in accordance with the agreed contractual payment terms and costs by cost center;
• Reconciles the volume of services provided and the value in accordance with prices and contractual conditions for all suppliers of the Facility departments;
• Prepares the annual expenditure budget (MTP) and monitors the budget execution, prepares reports required and reconcile services performed by suppliers for the Facility departments;
• Works with the Ordering and Finance departments to obtain the necessary information to control expenses and with the departments involved in order/payment processes;
• Can design process reports from single or multiple systems and conclude on possible next approaches and changes;
• Provides support to internal customers and/ or third parties autonomously on multiple processes with different complexity;
• Participation in taking partial responsibility for projects that have organizational implications;
• Ensures that all working documents that are produced are of a high standard, excellent quality and provide a complete audit trail of all work carried out.

What you bring to the team

• University degree in Economics;
• Excellent analytical skills, attention to details;
• Fluent in the use of Office suite tools, especially Excel;
• Good English level (spoken & written);
• Results-oriented, self-driven, self-confident and cope with changes;
• We need you to have “can do” attitude and good communication skills while interacting with different departments within the bank;
• Ability to work independently, with minimal supervision;
• Passionate about numbers, organized, extremely curious, constantly looking for an explanation and with a proactive attitude.

What we offer

• Impactful work in a fun and collaborative environment.
• Open-concept offices designed for both teamwork and relaxation.
• Corporate events and social gatherings
• Hybrid way of working with flexible working schedule and short week options.
• Monthly budget on Benefit platform.
• Extra annual leave days depending on the total length of working experience.
• Growth opportunities through upskilling/ reskilling programs and a variety of learning and development platforms: ING
• Learning Centre, Udemy, Bookster, as well as through trainings and certifications.
• Possibility to access Internal roles, International Short-Term Assignments or Long-Term Assignments.
• Context to make an impact through Sustainability and Corporate Social Responsibility projects.

Please refer the Job description for details