Administrative Officer II

at  Pennsylvania Office of Attorney General

POSITION INFORMATION

Benefits: Full-time employees receive all Commonwealth health (including dental and vision), retirement, and other benefits for management personnel.
Telework: Part-time telework is a potential feature of this position.
Salary: The salaries for these positions will generally depend on the qualifications and experience level of the applicant and can fall within the following ranges: $56,333 — $86,807

MINIMUM EXPERIENCE AND TRAINING

• One year as an Administrative Officer I; or
• Three years of experience in progressively responsible and varied office management of staff work, including experience in personnel management, budgeting, or procurement; and a bachelor’s degree; or
• Any equivalent combination of education, experience, and training.
• Detail oriented and well organized.
• Strong oral and written communication skills.

• Prepare utility expert witness contracts, purchase orders, and amendments.
• Review and verify proposal amounts for utility expert witness contracts, purchase orders, and amendments with contract justifications for processing.
• Review invoices from expert witnesses, process for approvals, and payment.
• Prepare all necessary purchasing documents for office supplies, subscriptions, publications, office-paid memberships, equipment and furniture.
• Assist vendors with questions on the vendor portal.
• Reconcile purchasing card transactions.
• Coordinate OAG surplus/facilities collections.
• Responsible for troubleshooting/maintenance/service and monthly reporting on all office equipment.
• Submit maintenance work orders.
• Function as travel and conference coordinator, including completing required agency and registration forms and travel arrangements.
• Prepare and submit all travel expense reports for all staff.
• Assist with administrative tasks involving existing staff, new hires, resignations, and retirements.
• Function as Timekeeper, including SAP leave entry and preparation of certain staff payroll timesheets for processing.
• Maintain state vehicle, complete monthly vehicle reporting requirements and submit pool vehicle requests.