Administrative Officer (Job Level 10)

at  Stellenbosch University

Duties/Pligte
The main duties for this full-time permanent position will be the coordination of the DRD capacity building programme, DRD information sessions to researchers, as well as the DRD Early Career Skills
Development (ECAD) programme.

DRD capacity building programme and information sessions:

• Coordinating the DRD capacity building programme and information sessions.
• Setting up of the annual schedule calendar, in collaboration with the Director: Research Information and Strategic Initiatives.
• Handling workshop/sessions arrangements (venue/online, catering (if required), workshop/information session materials, registrations, queries, etc.).
• Drafting workshop/information session invitations, as well as handling the marketing and communication of events.
• Liaising with venue organisers (if required) and workshop/information session facilitators.
• Processing payments to service providers.
• Post-workshop/information session evaluation, data capturing and processing for reporting purposes.
• Providing data and budgeting information on the programme/sessions, as needed.

ECAD programme:

• Administrative support to the ECAD programme.
• Acting as administrative liaison between mentees/mentors, DRD and academic coordinator of the ECAD programme.
• Arranging mentee meetings/interviews with the coordinator of the ECAD programme.
• Organising and coordinating mentor-mentee events.
• Financial administration of the ECAD programme
• Record-keeping and providing data related to the ECAD programme.
• Providing information on ECADs for marketing and communication purposes.

Die hoofpligte vir hierdie voltydse permanente pos is die koördinering van die ANO kapasiteitsbouprogram, ANO-inligtingsessies aan navorsers, sowel as die ANO Vroeë Loopbaanvaardigheidsontwikkelingsprogram (ECAD).
ANO kapasiteitsbou-program en inligtingsessies:
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Koördinering van die ANO kapasiteitsbou-program en Inligtingsessies.

• Opstel van `n jaarlikse skedule-kalender, in samewerking met die Direkteur: Navorsingsinligting en Strategiese Inisiatiewe.
• Hantering van werkswinkel/sessie reëlings (lokaal/aanlyn, spyseniering (waar nodig), werkswinkel/inligtingsessie materiaal, registrasies, navrae, ens.).
• Opstel van werkswinkel/inligtingsessie-uitnodigings, asook die hantering van die bemarking en kommunikasie van geleenthede.
• Skakeling met lokaalorganiseerders (waar nodig) en werkswinkel/inligtingsessie fasiliteerders.
• Prosessering van betalings aan diensverskaffers.
• Na-werkswinkel/inligtingsessie evaluering, data-vaslegging en prosessering met die oog op verslagdoening.
• Voorsiening van data en finansiële inligting oor die program/sessies, soos benodig.

ANO ECAD-program:
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Administratiewe ondersteuning aan die ECAD-program.

• Tree op as skakel tussen mentees/mentors, ANO en die akademiese koördineerder van die ECAD-program.
• Reël mentee-vergaderings/onderhoude met die koördineerder van die ECAD-program.
• Organisering en koördinering van mentor-mentee geleenthede.
• Finansiële administrasie van die ECAD-program.
• Rekordhouding en die verskaffing van data wat verband hou met die ECAD-program.
• Verskaffing van inligting oor ECADs vir bemarkings- en kommunikasiedoeleindes.

Job Requirements/Pos Vereistes

• A relevant post-school qualification (NQF 6), as well as two years’ relevant experience.
• Excellent computer proficiency with regard to the Microsoft Office package, specifically MS Excel.
• Excellent interpersonal skills.
• The ability to function independently and effectively within a team.
• Excellent communication skills.
• Excellent organisational skills.

• Attention to detail and a sense of responsibility.

`n Toepaslike naskoolse kwalifikasie (NQF 6), sowel as twee jaar se toepaslike ervaring.

• Uitstekende rekenaarvaardigheid ten opsigte van die Microsoft Office pakket, spesifiek MS Excel.
• Uitstekende interpersoonlike vaardighede.
• Die vermoë om onafhanklik en effektief binne `n span te funksioneer.
• Uitstekende kommunikasievaardighede.
• Uitstekende organisatoriese vaardighede.
• Noukeurigheid en ’n sin vir verantwoordelikheid.

Recommendation/Aanbeveling

• Experience with SU’s financial systems.
• Knowledge of research administration at a higher education institution.
• Knowledge and experience in the application of social media platforms (Facebook, Twitter, YouTube, etc.).
• Knowledge of Adobe Creative Suite: Photoshop, Illustrator, InDesign, Premier Pro.
• Knowledge of e-communication platforms: Everlytic (newsletter), SYMPA (mailing lists).
• Knowledge of website management software: SharePoint, WordPress.

• Knowledge of content creation platforms: Canva, CanvaPro.

Ervaring met die US se finansiële stelsels.

• Kennis van navorsingsadministrasie aan `n hoëronderwys instelling.
• Kennis en ervaring in die gebruik van sosiale media platforms (Facebook, Twitter, YouTube, etc.).
• Kennis van Adobe Creative Suite: Photoshop, Illustrator, InDesign, Premier Pro.
• Kennis van e-kommunikasie platforms: Everlytic (Newsletter), SYMPA (mailing lists).
• Kennis van webwerfbestuur sagteware: SharePoint, WordPress.
• Kennis van inhoudsontwikkelingsplatforms: Canva, CanvaPro.

Please refer the Job description for details