Administrative Officer

at  MML Consulting Limited

• The Administrative Officer is responsible for overseeing the daily operations of the office, ensuring a smooth and efficient workflow within the organization.
• This role includes managing office supplies, organizing meetings, and providing general administrative support to various departments.
• The ideal candidate is highly organized, proactive, and has excellent interpersonal and communication skills.

REQUIREMENTS

• Education: Bachelor’s degree in Social Sciences or related field; A Master’s degree is preferred.
• Experience: Minimum of 7 years preferably within the Oil and Gas industry or another highly regulated sector.

Skills & Competencies:

• Organizational Skills: Ability to prioritize tasks, manage multiple responsibilities, and maintain a structured environment.
• Communication Skills: Strong verbal and written communication abilities to interact effectively with team members, management, and clients.
• Attention to Detail: High level of accuracy and attention to detail in all tasks and documentation.
• Problem Solving: Ability to handle unexpected challenges with a resourceful, solution-oriented approach.
• Team Collaboration: Works well in a team environment and assists colleagues in achieving organizational goals.

Office Management:

• Oversee office layout and equipment, ensuring a clean, organized, and efficient workspace.
• Monitor and manage office supplies, and handle purchasing and inventory to meet organizational needs.
• Coordinate with external vendors for office maintenance and repairs as needed

Administrative Support:

• Schedule meetings, coordinate calendars, and manage appointments for executives and staff as required.
• Prepare, organize, and distribute meeting materials, agendas, and minutes.
• Handle correspondence, phone calls, and inquiries, ensuring prompt and professional responses.

Records and Documentation:

• Maintain and update office records, including personnel files, financial records, and office documentation.
• Ensure proper documentation and archiving of company policies, procedures, and contracts.
• Support HR and finance teams in managing payroll, attendance records, and other employee-related documentation.

Event and Travel Coordination:

• Plan and coordinate logistics for internal events, training sessions, and conferences.
• Organize travel arrangements for employees, including flights, accommodation, and transportation.

Policy Implementation:

• Assist in the development and implementation of administrative policies and procedures to enhance operational efficiency.
• Ensure all employees adhere to organizational policies and procedures.

Budget Management:

• Assist in preparing and monitoring the office budget, managing expenses to ensure they remain within limits.
• Track and reconcile petty cash and expenses, preparing reports as needed.