Administrative Officer

at  Open Society Foundations

Administrative Officer. New York. Posting Date: 02/05/2025. Deadline: 02/25/2025
Role Title: Administrative Officer
Contract Type: Regular
Reporting To: Special Advisor
Program/Department/Unit Name: Executive Office
Location: New York
Team Name: Office of the Chair
The Executive Assistant will report to the Special Advisor and work closely with Chair’s team at the Open Society Foundations (based globally). They will also travel with the chair.

Key responsibilities

• Extensive diary management across multiple time zones
• Coordinate complex travel arrangements, including obtaining visas, booking flights and transfers, and preparing travel documents
• Scout venues for board meetings
• Coordinate board communications.
• Inbox management (via Apple and Microsoft devices)
• Managing, monitoring, and drafting emails and correspondence
• Overseeing private events and hosted meals in their entirety
• Collaborate with colleagues to ensure coordination across teams
• Excellent interpersonal, listening and communication skills with sensitivity to cultural communication differences
• Collaborative mindset regarding partnering with colleagues to ensure the highest quality of support and coordination

The ideal candidate (essential criteria)

• At least 4 years of experience in administrative support; preferably at least 4 years as a dedicated executive assistant within a fast paced environment (must have evidence of dealing with high profile individuals, senior dignitaries, HNWIs)
• Ability to work in a flexible, dynamic, and highly collaborative team
• Strong attention to detail, ability to handle multiple tasks at once with a high degree of autonomy and self-motivation, adaptable to last-minute changes and urgent demands
• Good judgment, decision-making ability, and discretion, especially regarding the handling of sensitive and confidential information
• Able to anticipate needs and proactively troubleshoot and support all aspects of the Principal’s daily work
• Excellent written, verbal, organizational, and analytical skills
• Excellent interpersonal, listening and communication skills with sensitivity to cultural communication differences

What we offer

• Exceptional opportunities to learn, grow, and make an impact; from a generous annual professional development allowance for every employee to onsite training and learning conversations with visiting experts.
• Excellent benefits and perks to promote well-being and a healthy work-life balance, including:
• Generous time off, as well as our standard Open Society close at year-end (where vacation days are not required) and flexible work arrangements.
• Employer-paid health insurance and dental plans for individuals and families (no employee contribution required).
• Exceptional retirement savings plan (non-contributory for employees) and life insurance.
• Progressive paid parental leave, reproductive and family planning support, and much more.
• Free, healthy, world-cuisine-style lunches or tokens (where our office does not have the scale for café facilities).
• A commitment to nurturing a diverse and inclusive workplace, so you can bring your whole self to work and make a positive impact.

The salary range for this role in the US is $101,846 - $123,233 (USD). The final offer is influenced by a wide array of factors including but not limited to skill set and level of experience.
Description of the organization
Open Society Foundations aim to establish vibrant and inclusive democracies where governments are accountable to their citizens. Our operating model organizes grantmaking around specific, time-limited projects, developed alongside support for established partners, enabling us to respond swiftly to emerging needs. We are committed to promoting human dignity, equality, and rights; reimagining democratic ideals and practice; and advancing equity in governance systems.
Guided by our founder’s values and the belief in the art of the possible, we engage directly with global entities, individuals, and policymakers through grants, advocacy, impact investing, and strategic human rights litigation to drive positive change. At the heart of our mission is a deep commitment to rights, equity, and justice, inspiring every action we take.
Additional information
Open Society Foundations is an equal opportunity employer. We are committed to building an inclusive workforce that reflects the communities we serve. We actively seek applications from talented individuals across all backgrounds, identities, and lived experiences—particularly those from marginalized and underrepresented groups. Each candidate is evaluated solely on their unique qualifications, without discrimination based on race, age, sex, religion, ethnic origin, nationality, gender identity or expression, sexual orientation, disability, pregnancy and maternity, or any other legally protected characteristics. Reasonable adjustments are available for candidates with disabilities. To request adjustments or inquire about our equal opportunity policies, please contact
recruitment@opensocietyfoundations.org.
Competitive rates of pay apply.
Open Society Foundations is committed to advancing diversity, equity and inclusion, and to building a diverse staff that reflects the movements, issues and communities that our mission serves. Candidates from all underrepresented backgrounds, identities and communities are encouraged to apply.
We are committed to providing reasonable accommodations to applicants and colleagues with disabilities

• Extensive diary management across multiple time zones
• Coordinate complex travel arrangements, including obtaining visas, booking flights and transfers, and preparing travel documents
• Scout venues for board meetings
• Coordinate board communications.
• Inbox management (via Apple and Microsoft devices)
• Managing, monitoring, and drafting emails and correspondence
• Overseeing private events and hosted meals in their entirety
• Collaborate with colleagues to ensure coordination across teams
• Excellent interpersonal, listening and communication skills with sensitivity to cultural communication differences
• Collaborative mindset regarding partnering with colleagues to ensure the highest quality of support and coordinatio