Administrative Officer

at  Paul Davis Ottawa

SKILLS AND KNOWLEDGE:

The ideal candidate should possess:

• Proficiency in office support functions, including word processing, data entry, and multitasking.
• Solid experience managing social media platforms for businesses, and a fair understanding of data analytics.
• Ability to work under pressure, demonstrate initiative, and maintain a positive attitude.
• Strong organizational skills and attention to detail.
• Excellent Microsoft Office proficiency, particularly in online platforms.
• Intermediate IT skills for problem-solving and platform management.
• Familiarity with construction terminology and procedures (an asset).
• Proficiency in using database software.
• Experience in phone handling and multitasking.
• Confidentiality and discretion in handling sensitive matters.
• Client-focused with professional and positive demeanor.

• Coordinating facilities management—including but not limited to office cleaning, maintenance, building alarms, fire inspections.
• Coordinating purchase requests for office supplies/uniform/warehouse supplies, etc.
• Managing mobile device inventory, including configuration management.
• Owning the enrollment and ongoing IT support of platforms for employees—set up email and phones for onboarding.
• Assisting with mobile device/technology issues.
• Managing Paul Davis Ottawa Social Media platforms—LinkedIn, etc.
• Monitoring and supporting the company fleet.
• Coordinating company events and meetings as required.
• Updating employee and company certifications through the IICRC.
• Scheduling employee training.
• Assisting with onboarding new employees.
• Any other reasonable duties assigned