Administrative Officer, Response Policy

at  Australian Maritime Safety Authority AMSA

SKILLS AND EXPERIENCE

To be successful in this position, you will have the following skills and experience:

• demonstrated experience in an administrative support role, including drafting emails to a high standard, development and distribution of meeting papers, maintaining contact lists and record keeping.
• demonstrated experience establishing positive relationships with internal and external stakeholders to ensure tasks are prioritised and completed.
• excellent verbal and written skills.
• self‐motivation with a high level of initiative and strong attention to detail.
• excellent organisational and time management skills.
• proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook), record-management systems and general computer literacy.

For more information about this role, please refer to the position description.
Note: Information about our terms and conditions of employment are contained in the AMSA Enterprise Agreement 2024 - 2027

DIVERSITY AND INCLUSION

Diversity and inclusion are a priority at AMSA.
Our role means that we impact and influence communities right across Australia, this is why it is essential that we draw on the diversity of our people to successfully deliver our mission of “ensuring safe vessel operations, combatting marine pollution and rescuing people in distress”.
We are proud to have been recognised as an Inclusive Employer 2022-2023 by the Diversity Council of Australia, and continue to focus on embedding inclusive values within our organisation.
Don’t meet every single requirement? At AMSA we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway – you might just be the person we’re looking for!
We encourage applications from people of all diverse backgrounds and are committed to supporting you to reach your full potential. You can find more information about our diversity and inclusion commitments in our Diversity and Inclusion Strategy.

The Administrative Officer will be organised and detail focussed. You’ll manage documentation, coordinate meetings and assist with administrative and secretariat duties to ensure efficiency and effective workflow. You will also support stakeholder engagement by managing correspondence and maintaining accurate records.

You will be responsible for:

• Administrative support to the Response Policy team.
• Distribute meeting papers, reports and record keeping.
• Stakeholder communication and liaison, including scheduling meetings.
• Monitor shared inboxes and maintain external facing webpages.
• Support development of meeting minutes and maintain administrative functions for multiple committees and working groups.