Administrative Officer

at  Stellenbosch University

Duties/Pligte General administrative support:

• Providing administrative support to the Language Centre (e.g. scheduling meetings and events, making venue bookings, taking minutes during meetings, arranging parking, etc.);
• Receiving visitors, interacting with clients and effectively managing email and telephonic enquiries;
• Keeping accurate administrative records;
• Setting up venues and providing technical support for meetings and workshops;
• Reporting building infrastructure and maintenance issues to SU Facilities Management;
• Logging queries on SU service desk portals (IT, HR, SUNFin, etc.);
• Making travel and accommodation arrangements for staff and visitors, including for research visits and conferences;
• Performing asset administration;
• Carrying out workplace health and safety administration.

SHORTLISTED CANDIDATES MUST BE WILLING TO TAKE A COMPUTER PROFICIENCY TEST, AS WELL AS A SKILLS TEST, WHICH WILL INCLUDE QUESTIONS ON FINANCIAL ADMINISTRATION AND SHORT COURSE ADMINISTRATION.

• ’n Naskoolse kwalifikasie in kantooradministrasie of ’n verwante veld;
• Minstens ’n jaar se werkservaring in ’n hoër onderwys omgewing;
• Ervaring in kortkursusadministrasie en/of akademiese kursusadministrasieErvaring in finansiële administrasie (insluitend fakturering, terugbetalings en debiteure-administrasie);
• Vaardigheid in MS Office 365 (insluitend Word, Excel, Outlook en Teams);
• Uitstekende interpersoonlike vaardighede;
• Goeie mondelinge en skriftelike kommunikasievaardighede;
• Die vermoë om sowel onafhanklik as in spanverband te werk;
• Aandag aan detail en syfergeletterdheid;
• Goeie organisasievaardighede en die vermoë om sperdatums na te kom.

• Providing administrative support to the Language Centre (e.g. scheduling meetings and events, making venue bookings, taking minutes during meetings, arranging parking, etc.);
• Receiving visitors, interacting with clients and effectively managing email and telephonic enquiries;
• Keeping accurate administrative records;
• Setting up venues and providing technical support for meetings and workshops;
• Reporting building infrastructure and maintenance issues to SU Facilities Management;
• Logging queries on SU service desk portals (IT, HR, SUNFin, etc.);
• Making travel and accommodation arrangements for staff and visitors, including for research visits and conferences;
• Performing asset administration;
• Carrying out workplace health and safety administration