Administrative Officer

at  US Fish and Wildlife Service

QUALIFICATIONS

Only experience and education obtained by 10/30/2024 will be considered.
In order to qualify for this position you must possess the Minimum Qualification.

Minimum Qualification GS-09

• One year of specialized experience comparable in scope and responsibility equivalent to grade GS- in the Federal service. Specialized experience may include 1) performing budget analysis and execution duties, estimates, financial tracking, and monitoring, and reconciling of budgetary reports 2) identify funding problems, deficiencies or imbalances, and providing solutions 3) purchasing of supplies or equipment, and advising on property disposal procedures 4) providing human resources management guidance in the areas of personnel actions, position management, or travel claims.OR
• Possess a master’s or equivalent graduate degree, or two full years of progressively higher-level graduate education leading to such a degree in a related field, such as Business Administration or Public Administration and that provided the knowledge, skills, and abilities to perform this work.OR
• A combination of education and experience as described in 1 and 2 above which together equals 100% of the requirement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

EDUCATION

PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name. If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution’s registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units. Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.
PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.
GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school’s definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov)

IF YOU ARE RELYING ON YOUR EDUCATION TO MEET QUALIFICATION REQUIREMENTS:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

Review the appointment eligibility criteria in the application preview linked below. The eligibility section of the application allows you to choose how you wish to be considered for this vacancy announcement. You will ONLY be considered for the eligibilities that you select “yes” to and submit the required supporting documentation, as listed in the Required Documents section or the application text.
To apply for this position, you must provide a complete Application Package. See required documents section.

Click ‘Apply’ to create an account or log in to your existing USAJOBS account.

• Follow the prompts to complete the assessment questionnaire and upload required documents. To preview the assessment questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/12572738.
• Please ensure you check the acknowledgement checkbox then click the Submit Application button to submit your application.
• Applications must be received by 10/30/2024 ,11:59pm ET to receive consideration.
• Check application status by logging into your USAJOBS account, in Applications tab, click the position title you applied to for the status. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact the Human Resources Office via email at fwshiring@fws.gov.

IF YOU ARE RELYING ON YOUR EDUCATION TO MEET QUALIFICATION REQUIREMENTS:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help

As a Administrative Officer your duties will include, but are not limited to, the following:

• Analyzes, evaluates, and manages accounting and control systems to maintain proper financial balances, distributes resources to all activities within planned limitations, and ensures that maximum benefits are obtained from resources.
• Monitors and tracks, obligations and expenditures throughout the budget execution phase and verifies that obligations and expenditures occur on a timely basis in accordance with the financial plan and regulatory controls and are within available funds.
• Plans and conducts limited analytical studies of organizational elements and work to identify problems and approve resource utilization, administrative support, and management effectiveness.
• Advises and assists in determining needs and acquiring equipment, supplies, materials, and repair services on the basis of necessity and availability of funds.
• Serves as an organization liaison on human resources matters by coordinating organization needs with human resources office requirements; initiating personnel actions; and facilitating the accomplishment of various human resources management programs by analyzing and advising on implications of proposed management decisions.