Administrative Professional II - (Hybrid)

at  Georgia Tech

ABOUT US

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.
About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech’s faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation’s top 20 universities for research and development spending and No. 1 among institutions without a medical school.
Georgia Tech’s Mission and Values
Georgia Tech’s mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.
Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

JOB SUMMARY

Provide office support services within a campus unit to include organizing and preparing correspondence, reports and other documentation; scheduling meetings and events; file maintenance, and related administrative activities. This position will interact on a consistent basis with: unit management and staff, vendors and office visitors. This position typically will advise and counsel: N/A. This position will supervise: N/A

JOB SUMMARY

Provide office support services within a campus unit to include organizing and preparing correspondence, reports and other documentation; scheduling meetings and events; tracking expenses, managing and organizing travel arrangements, file maintenance, and related administrative activities. This position will interact on a consistent basis with: unit management and staff, vendors and office visitors.
This position typically will advise and counsel: N/A.
This position will supervise: N/A
This position will supervise: assigned unit administrative personnel.

EDUCATIONAL REQUIREMENTS

High school diploma, GED Certificate or Vocational School Diploma

REQUIRED EXPERIENCE

Two to three years of job related experience

EDUCATIONAL REQUIREMENTS

High school diploma, GED Certificate or Vocational School Diploma

REQUIRED EXPERIENCE

Two to three years of job-related experience

PREFERRED QUALIFICATIONS

• Proficiency in Microsoft Office
• Experience working in procurement within higher education
• Experience working in Workday Financial Management

SKILLS

This job requires skills in general office administration to include document preparation and processing, records management, event planning and organization. Skill in basic and advanced office related computer applications is required.

RESPONSIBILITIES

Job Duty 1 - Compose routine correspondence; prepare and route correspondence, reports and other documentation.
Job Duty 2 - Compile and organize data for use in reports.
Job Duty 3 - Schedule and make arrangements for meetings and other events.
Job Duty 4 - Make travel arrangements for unit staff management and staff as directed.
Job Duty 5 - Maintain office supplies inventory.
Job Duty 6 - Maintain filing system.
Job Duty 7 - Receive and refer phone calls; greet and direct office visitors.
Job Duty 8 - Perform other duties as assigned

RESPONSIBILITIES

• Compose routine correspondence; prepare and route correspondence, reports and other documentation
• Compile and organize data for use in reports
• Schedule and make arrangements for meetings and other events.
• Make travel arrangements for unit staff management and staff as directed.
• Maintain office supplies inventory
• Maintain filing system
• Coordinate unit purchasing and track unit expenses
• Receive and refer phone calls; greet and direct office visitors
• Perform other duties as assigned