Job Number:
J0824-0320
Job Title:
Administrative Resource, Administration
Job Type:
Permanent Full Time
Job Category:
Administrative / Clerical

of Open Positions:

1
Department:
Clinical Administration
Date Posted:
August 30, 2024
Closing Date:
September 6, 2024
Salary:
$26.72 - $30.44/Hour
Job Level:
3
Hours/week:
37.5
Shift(s):
Monday to Friday, Days

REQUIREMENTS:

• Minimum two (2) year diploma in Office Administration from a community college or equivalent combination of education and experience
• Minimum two (2) years of relevant experience
• Experience in an office setting preferred
• Medical Affairs/experience working with physicians an asset
• Medical Terminology certificate an asset
• Minute taking skills
• Ability to maintain databases
• Requires proficiency in MS Office suite and Adobe Acrobat applications
• Required to type a minimum of 60 words per minute
• Ability to create and revise forms and documents
• Excellent interpersonal skills, excellent oral and written communication skills
• Excellent front line customer service skills emphasizing confidentiality, tact, diplomacy and protocol
• Strong organizational skills and ability to balance multiple priorities and work within deadlines
• Demonstrates ability to work independently and as part of a team
• Ability to adapt to a changing and fast-paced environment
• Embodies the LEAN ideology by actively and continually seeking opportunities for continuous improvement.
• Must have demonstrated ability to meet the attendance standards of the Hospital
• Bilingualism preferred (French/English)

• Provides administrative support or other support as assigned
• Provides physician recruitment initiatives by assisting with site/community visit planning logistics
• Provides logistical support for a number of committees and working groups including scheduling, agenda/minute template formation, meeting package preparation and minute taking
• Assists with maintaining and updating physician on call schedules
• Responsible for logistical components of event planning (i.e. meetings, travel arrangements, catering, room bookings, etc.)
• Assists in special projects, forms development, databases, aggregating data and metrics compilations and in the day-to-day operation of the office of Administration as assigned
• Provides inter-office coverage for other Administrative/Executive Assistants and Administrative Resources
• Other duties as directed – photocopying, shredding, filing, drafting routine correspondence, etc.
• Performs work in accordance with the provisions of the Occupational Health and Safety Act and Regulations which includes but is not limited to: being familiar with the health and safety program, working in a safe manner using the equipment and protective devices requires, participating in the identification of workplace hazards, reporting immediately any incident/accident, hazard or hazardous condition to the immediate supervisor or delegate
  Pembroke Regional Hospital values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process, please contact the Human Resources Assistant at rachel.pecoskie@prh.email. We thank all candidates for their interests; however, only those selected for an interview will be contacted. This position, if unionized, and any appointments are subject to the terms and conditions of the Union group’s Collective Agreement.