ADMINISTRATIVE & RETAIL LEASING EXECUTIVE

at  Aspial

Date: 16 Aug 2024
Location: SG
Company: Aspial Corporation Ltd

Administrative Duties:

• Office Management: Oversee daily administrative operations, ensuring a smooth and efficient office environment.
• Document Management: Maintain and organize documents, contracts, and records, ensuring compliance with company policies and regulatory requirements.
• Correspondence Handling: Manage incoming and outgoing communications, including emails, phone calls, and mail, and respond to inquiries promptly.
• Scheduling: Coordinate and schedule meetings and appointments.
• Supplies Management: Monitor and manage office supplies inventory, placing orders as needed to ensure availability.
• Expense Management: Track and report on departmental expenses, when required.
• General Admin Support: Reception Duties
• 1st point of cover when required
• Answering screening and forwarding incoming phone calls.
• Attending to guests, couriers and deliveries.
• Receiving and sorting daily mail.
• Keep the reception area clean and neat.
• Ensure meeting rooms are kept clean and tidy, lights and air-con off after each meeting.

Leasing Responsibilities:

• Relations: Build and maintain strong relationships with existing and potential stakeholders, addressing their needs and concerns in a timely and professional manner.
• Lease Negotiations: Assist in negotiating lease terms and conditions with prospective tenants, ensuring favorable terms for the company.
• Lease Documentation: Prepare, review, and manage lease agreements, ensuring accuracy and compliance with legal and company standards.
• Market Research: Conduct market research to identify potential leasing opportunities and stay updated on industry trends and competitor activities.
• Payment related: Facilitate and manage payment processes, addressing any discrepancies or issues with Finance department promptly.

Job Segment: Compliance, Market Research, Document Management, Office Manager, Legal, Marketing, Administrative, Technology, Research

Administrative Duties:

• Office Management: Oversee daily administrative operations, ensuring a smooth and efficient office environment.
• Document Management: Maintain and organize documents, contracts, and records, ensuring compliance with company policies and regulatory requirements.
• Correspondence Handling: Manage incoming and outgoing communications, including emails, phone calls, and mail, and respond to inquiries promptly.
• Scheduling: Coordinate and schedule meetings and appointments.
• Supplies Management: Monitor and manage office supplies inventory, placing orders as needed to ensure availability.
• Expense Management: Track and report on departmental expenses, when required.
• General Admin Support: Reception Duties
• 1st point of cover when required
• Answering screening and forwarding incoming phone calls.
• Attending to guests, couriers and deliveries.
• Receiving and sorting daily mail.
• Keep the reception area clean and neat.
• Ensure meeting rooms are kept clean and tidy, lights and air-con off after each meeting

Leasing Responsibilities:

• Relations: Build and maintain strong relationships with existing and potential stakeholders, addressing their needs and concerns in a timely and professional manner.
• Lease Negotiations: Assist in negotiating lease terms and conditions with prospective tenants, ensuring favorable terms for the company.
• Lease Documentation: Prepare, review, and manage lease agreements, ensuring accuracy and compliance with legal and company standards.
• Market Research: Conduct market research to identify potential leasing opportunities and stay updated on industry trends and competitor activities.
• Payment related: Facilitate and manage payment processes, addressing any discrepancies or issues with Finance department promptly