Administrative Secretary 2

at  Manitoba Government

ADMINISTRATIVE SECRETARY 2

AY2 Administrative Secretary 2
Regular/part-time
Department of Labour and Immigration
Workplace Safety & Health,Labour
Brandon MB
Advertisement Number: 43366
Salary(s): AY2 $21.23 - $24.63 per hour
Closing Date: September 30, 2024
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people. Applicants are requested to self-declare at the time of application.
An eligibility list may be created for similar positions and will remain in effect until exhausted.
To be considered for this competition, candidates must submit a RESUME and a COVER LETTER.

Conditions of Employment:

• Must be legally entitled to work in Canada
• Must be able to provdie a satisfactory criminal record check.

Qualifications:

Essential:

• Experience working in a general office environment performing routine secretarial and clerical duties, including maintaining filing systems, managing electronic calendars to schedule and coordinate meetings
• Experience working in Microsoft Office Suite (Outlook, Word and Excel) or equivalent software applications.
• Excellent interpersonal skills including the ability to interact effectively with departmental staff, external agencies, other professionals, and the general public
• Strong written communication skills with experience preparing general correspondence including editing and formatting.
• Strong verbal communication skills including experience dealing effectively with the public in person and over the phone
• Ability to work independently with minimal supervision
• Ability to handle sensitive material in a confidential and professional manner.
• Strong time management and organizational skills

Duties:
Reporting to the Westman Regional Manager, the incumbent is responsible for providing general administrative and clerical support to Workplace Safety and Health in Brandon.This includes database entries, document development, and formatting; ordering supplies and processing mail,, taking minutes, scheduling appointments, filing, archiving, directing walk-ins, answering phones and emails, and drafting basic correspondence within the incumbent’s scope of knowledge.

Please refer the Job description for details