Administrative Secretary

at  BC Teachers Federation

REQUIRED EXPERIENCE

To be successful in the role the candidate will have a minimum of four (4) years secretarial experience with demonstrated ability to work independently, to plan and organize own work within broad duty outlines, and to function effectively in a team environment.

REQUIRED EDUCATION/TRAINING

The successful candidate will also have completed:

• secondary school (Grade 12)
• up to one year of in office/secretarial methods training and procedures.

• providing secretarial assistance to the Director and/or Assistant Directors of the division
• screening telephone and in-person calls and enquiries; taking and conveying messages; arranging appointments
• making travel arrangements for Director and Assistant Directors
• typing and editing a wide variety of correspondence, memoranda, meeting agendas, briefs to ministries, minutes, reports from verbal outlines or written drafts
• planning and organizing various conferences, institutes, training sessions, and meetings as assigned
• planning, organizing, and scheduling workshop requests from individuals, teacher-members, parent groups, college personnel, students, and committees
• planning, and processing registrations for workshops and conferences, communicates with registrants about their workshop selections, accommodations, and leaves of absence
• performing other duties as assigned.