Administrative Secretary to Assistant Principal (Athletics)

at  Peoria Unified School District

KNOWLEDGE AND SKILLS:

• Knowledge of applicable Federal, state, county and city statutes, rules, regulations ordinances and Peoria Unified School District and departmental policies and procedures.
• Knowledge of the principles of customer service, general office operations, business office management, and records and database management.
• Knowledge of the principles of Business English, grammar, spelling, and the preparation of correspondence.
• Knowledge of basic accounting principles.
• Skill in reading, interpreting, understanding, and applying relevant Federal, state, and PUSD rules, regulations, policies and procedures.
• Skill in creating, preparing, and managing a variety of documents and reports for distribution.
• Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public and others having business with the school district.
• Skill in operating a personal computer utilizing a variety of software applications.
  MINIMUM QUALIFICATIONS: A high school diploma or GED AND 1 year experience in a professional office; OR any equivalent combination of experience and education from which comparable knowledge, skills and abilities have been achieved.

OTHER REQUIREMENTS:

• Must possess or obtain an Arizona IVP Fingerprint Clearance Card.
• Must be able to pass a background clearence check.
• Must be able to type minimum 55 wpm.
• Must be able to obtain and maintain an Arizona driver’s license.
• May be required to lift and carry heavy, bulky supplies and materials weighing up to 20 pounds.
• May be required to work outside normal working hours.

• Schedules meetings, conferences, interviews, in-services and workshops, and maintains schedule of appointments.
• Prepares correspondence following instructions of the supervisor.
• Places, screens, and forward telephone calls throughout the department/school site.
• Coordinates, schedules, and prioritizes assigned tasks and projects. Provides feedback and direction and guidance to staff. Communicates new or revised information to personnel.
• Maintains confidential personnel and student files, records, and databases for the department/school site.
• Schedules employment interviews, conducts reference checks, processes payroll actions, and maintains attendance, payroll records, and timesheets.
• Responds to inquiries from staff, vendors, contract providers, contractors, parents, students, and the community.
• Processes and monitors a variety of agreements, contracts, and applications.
• Orders and maintains office equipment.
• Performs other duties as assigned or required