Administrative Services Coordinator

at  Binnie

You keep multiple projects underway without letting anything slip through the cracks. You pride yourself on excellent communication and thrive on building and maintaining strong working relationships. You are a “people person”, comfortable interacting with staff and clients.
Binnie has an exciting opportunity for an Administrative Services Coordinator to join our modern 41,000 square foot corporate Head Office of over 350 staff near scenic Deer Lake in Burnaby. This is a 3 months temporary position, with an opportunity to be converted to a permanent full-time position based on project needs. The work hours will be 40 hours a week, Monday to Friday between the hours of 8:00am to 5:00pm with some flexibility. This position also offers a hybrid working arrangement.
You will be working with our friendly and supportive team in a dynamic, fast-paced environment. You will take the lead on organizing internal social events and fundraising initiatives.

ABOUT BINNIE:

We are the people behind the infrastructure you use every day. We are small enough to know each other’s names, and big enough to be where we are needed. As an employee-owned firm and one of Canada’s Top 100 Employers, we take pride in our work and are respected as one of the top engineering firms in British Columbia. We support some of the most important infrastructure in the province and beyond.
We’re looking for professionals who want to build careers and communities that last. We can’t do it without you.

• Lead and coordinate all internal events, catering, donations, lunch & learns and all companywide events
• Manage offsite management team building or training events. Coordinating with the training facilitator, booking venues, catering, travel, accommodation and more
• Manage Annual Shareholder Conference (ASC) and Annual General Meeting (AGM), or other special Shareholder meetings with booking venues/room, catering, travel, accommodation and more
• Assist Administration Manager with annual corporate filings and tasks.
• Review current administrative procedures and continuously suggest new and improved ideas and areas for development areas for development
• As required, make travel arrangements for all staff (book flights, rental cars, hotels).