administrative specialist

at  JFJ Construction LTD

• Work Term: Permanent
• Work Language: English
• Hours: 30 to 40 hours per week
• Education: College/CEGEP
• Experience: 1 year to less than 2 years

COMPUTER AND TECHNOLOGY KNOWLEDGE

• MS Outlook
• MS Office
• Electronic mail

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Prepare financial statements and reports
• Maintain filing system
• Label, file and retrieve documents
• Liaise with management, engineers and other trades
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Read blueprints to determine work requirements
• Open and distribute regular and electronic incoming mail and other material
• Coordinate the flow of information