Administrative Specialist / Project Assistant

at  Perennia Food and Agriculture Corporation

ADMINISTRATIVE SPECIALIST/PROJECT ASSISTANT

Perennia Food and Agriculture Corporation is Nova Scotia’s food industry development agency. We offer services to the agriculture and seafood sectors in on-farm production, quality and food safety, analytical services and product development and improvements. Our highly skilled and collaborative team focuses on superior customer service, proactive solutions, and innovative approaches to meet client needs.
We are seeking an Administrative Specialist/Project Assistant to join our team. This role requires judgement, initiative, quality and independence. This position will appeal to energetic and highly organized administrative professionals who enjoy working in a high performing environment. This position will be located at the reception desk in Truro, Nova Scotia, and will provide ongoing support to various project teams.

Principal Responsibilities :

• Provide project and program support in a fast-paced team environment
• Support day to day facility operations and liaise with vendors
• Create invoices, monitor budgets and reconcile accounts
• Handle incoming communications which include answering the telephone, transferring calls as required, taking messages, monitoring all faxes, and checking/responding to emails.
• Manage all office-related supply inventories, kitchen supplies, etc.
• Process mail and courier packages
• Organize internal and external meetings and book online meetings for team members; support registration and other data-management needs for events as required
• Coordinate and plan for on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, and travel)
• Is a key user of our client management database ensuring information is entered and up to date
• Format and edit correspondence, presentations, proposals, reports and spreadsheets on behalf of specialists and project teams when necessary
• Prepare, review, and modify general templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials
• Record minutes at various meetings

Requirements :

• A graduate of a recognized university/college program or administrative/office assistant course with at least one year of administrative experience with continuous skills and training development
• Demonstrated ability and experience in Microsoft Office programs with an emphasis on Outlook, Word, Excel, Teams and PowerPoint
• Excellent verbal and written communication skills
• Problem solver, adept at efficiency and logistic planning
• Excellent proof-reading skills
• Adaptable to changing priorities
• Excellent attention to detail, organizational skills, and ability and to successfully work collaboratively with our team, with a high level of ownership
• Open to new experiences and developing new skills
• Positive attitude to effectively represent Perennia and its values
• Has a ?of service’ attitude when working with colleagues and clients

Perennia offers a competitive compensation package which includes base salary, extended health care benefits, RRSP contribution match, and professional development opportunities
To apply for this exciting position at Perennia, please email a combined PDF or Word cover letter and resume noting compensation expectations and potential start date if you were the successful candidate by noon on February 14, 2025
Only those candidates who move onto the interview phase will be contacted.
Perennia is an equal opportunity employer.

• Provide project and program support in a fast-paced team environment
• Support day to day facility operations and liaise with vendors
• Create invoices, monitor budgets and reconcile accounts
• Handle incoming communications which include answering the telephone, transferring calls as required, taking messages, monitoring all faxes, and checking/responding to emails.
• Manage all office-related supply inventories, kitchen supplies, etc.
• Process mail and courier packages
• Organize internal and external meetings and book online meetings for team members; support registration and other data-management needs for events as required
• Coordinate and plan for on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, and travel)
• Is a key user of our client management database ensuring information is entered and up to date
• Format and edit correspondence, presentations, proposals, reports and spreadsheets on behalf of specialists and project teams when necessary
• Prepare, review, and modify general templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials
• Record minutes at various meeting