Administrative Support Assistant II

at  University of Arizona

POSITION HIGHLIGHTS

The Ryan White program, a federally funded HIV clinic housed under the University of Arizona’s Division of Infectious Diseases, is seeking applicants for an Administrative Support Assistant II to support activities and functions of the program.
This individual should be able to prioritize competing demands and work diligently under pressure. The Administrative Support Assistant II incumbent will have a high degree of attention to detail and will be skilled at incorporating new and effective ways to achieve better results. The ideal candidate has strong written and verbal communication skills and is proficient with word processing applications. They should also demonstrate compassion and discretion in addressing the unique challenges of people with HIV.
This position may be eligible for a hybrid work week flexible work arrangement in conversation with the supervisor.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs.

KNOWLEDGE, SKILLS, AND ABILITIES

• Possess a high level of organization skills with the ability to multitask, and track both long-term and short-term projects.
• Proficiency in Microsoft Office Suite to include Excel, Word, and PowerPoint.
• Excellent verbal and written communication skills.

MINIMUM QUALIFICATIONS

• High school diploma or high school diploma equivalency is required.
• Minimum of three (3) years of relevant experience is required.

PREFERRED QUALIFICATIONS

• Bilingual English/Spanish.
• Experience providing administrative services within the University of Arizona.
• Experience working in clinical settings.

DIVERSITY STATEMENT

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

• Helps to administer the Emergency Financial Assistance program including processing gift cards and housing assistance payments requests.
• Serves as a main point of contact for the clinic phone number.
• Monitors the fax line and ensures incoming faxes are distributed to the appropriate staff.
• Maintains the Pcard, coordinates Pcard use among staff, ensures compliance, and completes required paperwork.
• Assists with travel arrangements and processing reimbursements.
• Supports the coordination of training events including communicating with venue and caterers and ensuring expenses are within the defined budget.
• Prepares meeting agendas.
• Records and maintains meeting minutes.
• Maintains staff device inventory.
• Orders supplies and provides other administrative operations such as shred bin, mail, pick-ups etc.