Administrative Support Assistant - Payroll/Billing

at  Allied Universal

JOB DESCRIPTION

Allied Universal® is looking to hire a Administrative Support Assistant - Payroll/Billing. The primary responsibility is the maintenance of payroll, invoicing, and billing functions through time and attendance functions, compensation duties, PTO tracking, and database entry of time in company software. This position is also responsible for all union dues maintenance, if applicable. This position will also assist the Human Resource ASA during peak hiring processes.

• Located in Perry, Ohio
• Full Time

The Administrative Support Assistant position requires availability for response during days, nights, weekends, and holidays to liaison for personnel training, financial deadlines, and clerical duties for training and access. Ensures all duties are carried out with safety as the number one priority. Fosters and models a healthy Safety Conscious Work Environment (SCWE).

QUALIFICATIONS:

• High school diploma or equivalent
• Ability to obtain and maintain all necessary state or federal licensing requirements
• Minimum of one (1) year of successful experience in payroll, accounting, or related field
• Work history demonstrating proficient skills in payroll applications or time/labor materials software (e.g., WinTeam, Oracle, ADP, etc.), word processing and general office clerical duties

RESPONSIBILITIES:

• Conduct needed preparation and maintenance of contract administrative correspondence, databases, and reporting
• Coordinate and perform data entry for processing of time and attendance in company systems for payroll and client billing to include customer time and materials software
• Track, process and perform data entry for project budget tracking including maintenance of contract demographics for periodic review, union reporting requirements and contract reporting; project costing identification and tracking, billing and budget interface for labor, and contract purchasing
• Support client requirements for administrative data entry and tracking of regulatory fatigue requirements
• Oversight responsibility for contract administrative reporting requirements including record retention.
• Assist in recruitment, selection, and placement process (e.g., prepares application packets, hire packets, schedule interviews and pre/post-employment training, enter data in the Human Resources Information System [HRIS])
• Ensure accurate entry and posting of weekly labor and non-labor items into the Human Resources Information System (HRIS), direct deposit review and submission, research and review payroll discrepancies and submit corrections via HRIS as applicable
• Perform purchasing, billing, project costing and accounts payable functions inclusive of billable authorization for contract expenses including labor and materials including record keeping
• Other duties as needed to ensure smooth operations of Administrative and HR related matters