Administrative Support Coordinator I

at  California State University

Job no: 540470
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

JOIN OUR TEAM AS AN ADMINISTRATIVE SUPPORT COORDINATOR IN THE DEPARTMENT OF AFRICANA STUDIES!

Are you passionate about supporting academic excellence and fostering a vibrant educational environment? We are looking for a dedicated Administrative Support Coordinator to join our dynamic Department of Africana Studies. In this role, you will be the backbone of our one-person office, providing essential support to our esteemed faculty and ensuring smooth day-to-day operations.

DEPARTMENT SUMMARY

The Department of Africana Studies has eight permanent faculty and 17 temporary lecturers. Africana Studies offers a broad, interdisciplinary program. The curriculum covers a variety of subjects pertaining to Africa and the African Diaspora.
The major establishes a strong academic foundation that can lead directly into a career or into graduate study in a variety of fields. It also creates linkages between the university community and the broader community by developing frameworks for social change. In short, the major seeks to provide a well-rounded educational experience. Degrees and Certificates offered by the Department include a BA in Africana Studies, a Minor in Africana Studies, and an Interdisciplinary Minor in African Studies.
For more information regarding the Department of Africana Studies, click here.

EDUCATION AND EXPERIENCE

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

KEY QUALIFICATIONS

• Proficiency in utilizing Microsoft Word and Excel.
• Strong budgetary skills.
• Experience with event planning and coordination.
• Strong organizational skills and coordinating schedules.
• Excellent written and verbal communication skills.
• Attention to detail.

• Budget and Fiscal Management: Assist with managing the department’s budget and financial matters.
• Course Scheduling: Coordinate and schedule courses to meet the needs of our students and faculty.
• Faculty Support: Assist with the faculty RTP process and handle paperwork for faculty appointments.
• Policy Interpretation: Interpret and apply academic and administrative regulations and policies.
• Data Management: Gather and analyze data to support departmental initiatives.
• Committee Assistance: Provide support to various departmental committees.
• Student Employee Supervision: Hire, train, and supervise student employees.
• Website Oversight: Oversee updates and maintenance of the department’s website.
• Event Planning: Organize and manage departmental events and activities.