Administrative Support IV - Manager Secretary

at  Alberta Health Services

Your Opportunity:
Reporting to the Manager of Environmental Services, and directed by the Manager and/or Supervisors, this position provides administrative support for the Environmental Services Department. The Admin IV position is responsible for the coordination of various office activities. Responsibilities include but are not limited to: creating and maintaining databases, spreadsheets, and reports, and compiling routine statistics, ordering office supplies, communicating with vendors. Interacting respectfully and professionally with internal and external contacts, in person or via other means of communication, is essential. This position is responsible for accurate payroll time entry in ePeople, responding to payroll inquiries, resolving payroll discrepancies, and maintaining working knowledge of the frontline staff scheduling processes. Additional duties include answering & documenting all incoming phone inquiries, attending meetings, managing & monitoring of bed requests in the Connect Care system, dispatching bed teams, maintaining up-to-date OH&S binders (i.e. WHMIS, safety audits), monitoring staff learning module completion, and performing additional various assigned duties as necessary. This position requires the ability to multitask and prioritize around tight deadlines and a solid understanding of Microsoft Office Suite. An Admin Skills Assessment will be completed. Environmental Services is a patient and customer-service focused department consisting of approximately 6000 employees provincially. Environmental Services is responsible for the 24 hour/7 days per week maintenance of Alberta Health Services hospital’s environmental cleaning and waste stream management functions.
Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Recovery Alberta: N
• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Linen & Environmental Services
• Primary Location: U of A Hospital
• Location Details: As Per Location
• Multi-Site: Not Applicable

Please refer the Job description for details