Administrative Support Officer

at  Justice and AttorneyGeneral

Your key responsibilities: - Coordinate and provide accurate, timely and confidential executive, secretarial, technological, and administrative support to the CIP Directorate, Management Team, and other CIP staff.- Undertake financial and procurement processes, through the preparation and processing of payments and expenditure claims, reconcile corporate card expenditure and create and managing purchase orders.- Undertake diary management, including coordinating and organising meetings, interviews, conferences, and functions.- Assist with CIP Human Resource functions such as: advertising, recruitment, induction, onboarding, and separation processes.- Co-ordinate and conduct the booking, management and reconciliation of CIP staff travel and CIP’s (QFleet) vehicles.- Utilise a variety of software platforms and digital tools and environments toundertake business support tasks.- Order stationery supplies and conduct stocktaking procedures.- Prepare and circulate a variety of reports and analyse such reports for data trends and discrepancies.- Maintain efficient, accurate and up-to-date filing and information retrieval systems to assist in the collection and collation of documents relevant to all CIP Courts and Programs and undertake and coordinate archiving of such information and documents.- Prepare routine correspondence, documents, and other material, in relation to project and program matters.- Support the Business Manager in the efficient management of daily operations and delivery of corporate and business support services to CIP.- Undertake other duties as directed by the CIP Directorate, Management Team, or Business Manager - whilst adhering to professional standards and organisational objectives.This work is licensed under a Creative Commons Attribution 3.0 Australia License

Please refer the Job description for details