Administrative Support Student Assistant

at  California State University Stanislaus

Job no: 541927
Department: Facilities Admin & Planning
Work type: Student Assistant - Federal Work Study
Location: Stanislaus - Turlock
Categories: Excluded, Custodial/Facilities, Temporary, Time Varies

POSITION SUMMARY

One temporary hourly-intermittent Work Study student assistant position available in Facilities Administration.

QUALIFICATIONS

Preferred Qualifications:

• 2 years previous office experience desired.
• Demonstrate ability to follow direction and be detail oriented.
• Knowledge of Microsoft Word, Excel, Access and Outlook preferred and knowledge of FAMIS software desired.
• Ability to utilize office equipment (copy machine, fax, scanner, etc.) and follow verbal and written instructions.
• Demonstrate excellent customer service skills, motivation, dependability, punctuality and a positive attitude.
• Demonstrate excellent communication skills, both oral and written.
• Ability to work under pressure and answer questions with accurate information.
• Ability to work with numerous interruptions.
• Dependable and able to follow through on assignments.
• A valid California Driver’s License and Vehicle Insurance is preferred.

Required Qualifications:

• Undergraduate students must be registered/enrolled in a minimum of six (6) Fall/Spring units.
• Must have received and accepted Financial Aid award for the current semester/year in which you are applying.

Duties include but are not limited to:

• General Clerical duties; data entry, filing, making copies, answering the phones efficiently and routing inquiries to the appropriate person.
• Greet and assist visitors, communicate via a 2-way radio with department crews, mail runs & help with order / stocking office supplies.
• Create / close work orders using FAMIS software; assist with research and analysis of work order issues in FAMIS.
• Assist with department inventory, data gathering, reconciliations and reporting; assist with material checkout, receiving documentation, archive, and warehouse organization.
• Create, update, maintain and organize building plans files. The files are both in electronic and paper format.
• Conduct field surveys and verifications of existing campus spaces through capturing conditions with photographs and measurements.
• Information collection may include capturing room layouts, interior and exterior signage, site conditions and other features.
• Provide customer service support, follow up with vendors regarding warranty items, return of unused samples and tidy/catalogue material room.

Other duties as assigned.