JOB SUMMARY:

The Administrative Support role contributes to the Mission of Ark Aid Street Mission Inc., which identifies that in God’s love, we will facilitate opportunities for people to experience love, healing and liberation, by supporting administrative efforts including digital filing, data analysis, bookkeeping and content creation. Digital administration and data skills are a must.

REQUIREMENTS:

Administrative Lead should have the following skills, education and experience:

• Post secondary education requiring administrative organizational skills
• Previous experience in a similar role
• Proven administrative skills required
• Exceptional familiarity with Google Suite of applications
• Excellent oral and written communication skills
• High-level computer proficiency.
• High attention to detail
• Ability to problem solve and build solutions
• Knowledge of Quickbooks online is an asset
• Ability to work with limited supervision

Ark Aid Street Mission Inc. is dedicated to ensuring all people are welcomed in our community where they are Beheld, Beloved, and Belong.

Administrative Support has the following responsibilities and duties:

• Keeping all distribution lists up to date, and communicate with distribution lists as directed
• AP/AR duties including tracking, bookkeeping entry, inter-staff liaison, email and other follow-up
• Technical support & problem solving (software & hardware)
• Reception duties such as: inbound and outbound calls, providing information and answering questions, taking donation information, call transferring, taking messages, managing external and internal email(s) inquiries
• Meeting Support: Distribute agenda, meeting minutes/action items and distribute in a timely manner to meeting attendees, ensure meeting spaces are available and materials are ready
• Assist with Fund development: tracking donations, providing receipts, acknowledgements and thank yous to donors, complete grant research and tracking. Data handling absolutely required
• General office duties: ordering office supplies, maintaining office equipment, filing, ensure a welcoming environment for all stakeholders
• Assist with back-end HR functions, such as: employee file creation and management, vetting resumes, scheduling interviews, creating employee email and other digital accounts, other HR support duties as needed
• Work with the bookkeeper as needed
• Complete office administrative projects as assigned
• Other duties as assigned