Administrative Support

at  University of Hawaii

DESCRIPTION

Title: Administrative Support (Fiscal Specialist)
Position Number: 96627T
Hiring Unit: Chancellor’s Office
Location: Leeward Community College
Date Posted: August 21, 2024
Closing Date: September 5, 2024, 11:59 PM (HST)
Band: A
Salary: salary schedules and placement information
Additional Salary Information: PBA; minimum $4,307/mo.
Full Time/Part Time: Full Time
Month: 11-month
Temporary/Permanent: Temporary
Other Conditions: Federal funds, temporary to 09/20/25, with the possibility of extension, pending satisfactory performance, availability of funds and actual staffing requirements. To begin approximately 10/24, pending actual staffing requirements.

MINIMUM QUALIFICATIONS

• Possession of a baccalaureate degree in Business Administration, Accounting, Human Resources, or related field and 1 year of progressively responsible professional experience with responsibilities for Business Administration or Management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices and techniques in Business Administration, Management, or Human Resources demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with Business Administration, Management, or Human Resources.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the field of Business Administration or Management.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• Demonstrated ability with spreadsheets.
• Ability to meet critical deadlines and be flexible to on-going changes.

DESIRABLE QUALIFICATIONS

• Experience working with various grants and PIs.
• Knowledge of University of Hawaii and RCUH policies and procedures.
• Experience with University of Hawaii’s electronic financial systems such as Kuali Financial Systems (KFS) and the RCUH Financial and HR Portal.
  Application Submission: Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents:
• Cover letter explaining how you meet the minimum and desirable qualifications,
• Resume,
• Graduate and undergraduate transcript(s) showing the name of institution, degree conferred and coursework to date appropriate to the position (Copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire. Diplomas and copies will NOT be accepted.) All degree(s) and/or credit(s) must be earned from regionally or nationally accredited postsecondary colleges and universities recognized by the U.S. Secretary of Education. Transcripts issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.) NOTE: Transcripts must be attached to receive credit for degree(s).
  Separate documents and application materials must be submitted for each position. Late or incomplete applications will not be considered. If multiple applications are received from the same candidate, only the last one will be reviewed. The application will be considered incomplete if any of the required documents/materials are not included or are unreadable. Applications lacking transcripts will be reviewed on work experience equivalency to meet minimum qualifications (MQs). MQs must be met by the closing date of the advertisement. Please REDACT references to social security numbers and birth date on submitted documents. All requested documents/information become the property of Leeward Community College and will not be returned.
  If you have not applied for a position before using NEOGOV, you will need to create an account.
  Inquiries:
  Leeward Community College
  Human Resources Office
  808-455-0326
  lcchr@hawaii.edu

(NOTE: ** denotes Essential Functions)

• **Under the direction of the Project Lead, and in coordination with the Principal Investigator and the campus Fiscal Office provides support in the establishment and maintenance of fund accounts and expenditure controls related to all grants.
• **Assists with the preparation and maintenance of fiscal reports and budgets for assigned grant programs.
• **Prepare, facilitate, and/or process purchase orders, direct payments, travel requests/completions, contracts, stipends and other related procurement and fiscal activities in compliance with agency and University rules and regulations.
• **Perform monthly reconciliation of project expenditures; generate monthly invoices ensuring compliance with funding agency’s requirements.
• **Keep abreast of current University policies, procedures, regulations, directives and State and Federal statutory requirements, i.e., Hawaii Revised Statutes, Hawaii Administrative Rules, and Federal Acquisition Regulations.
• **Serve as liaison between Leeward CC and various system level offices within the University of Hawaii system including UH Facilities and Telecommunications, as needed.
• **Assist with preparing personnel payroll documents for grant funded faculty, staff, student and casual hires.
• Other duties as assigned