Administrative Supportive Specialist - Education

at  Woods Services

Overview:
We want you to join our team! We need deeply compassionate, committed, and highly talented staff. The Woods organization is guided by their mission to support children and adults with disabilities or challenges to achieve their highest potential and independence through innovative and individualized approaches that promote learning and personal fulfillment.

JOB SUMMARY:

Assists the educational program by performing complex data entry, maintaining records for staff attendance and trainings, and performing varied secretarial and administrative duties.

Responsibilities:

• Maintains and updates annual staff training database.
• Maintains and updates staff attendance database using Kronos.
• Responsible for creating and sending IEP invitations using IEP Writer.
• Assists with preparation of report cards and progress monitoring using IEP Writer.
• Tracks and maintains data base for PASA and PSSA.
• Assists in preparation of PIMS data.
• Gathers required information for PA Academic license application, as well as applications for other states and ensures packet is complete prior to submission.
• Tracks CareLogic reports for completion.
• Submits student attendance records to requesting school districts.
• Performs receptionist and secretarial duties as needed including coverage for the front office.
• Assists building principal with special projects and events.
• Gathers and inputs data from ODR’s into SWBPIS database.

Qualifications:

• High school diploma plus five years minimum related experience or equivalent combination of education and experience required.
• Must have a demonstrated working knowledge of computers and be literate in Access, Excel, and Word.
• Must have the ability to perform complex administrative duties.
• Demonstrate ability to carry out instructions from both written and verbal sources.
• Knowledge of grammar, spelling and punctuation.
• Ability to work efficiently and accurately.
• Position requires excellent secretarial and organizational skills.
• Position requires initiative, independent judgment, and proficiency of all duties while maintaining confidentiality at all times.
• PA Act 114 & FBI Background Clearances are required.

• Maintains and updates annual staff training database.
• Maintains and updates staff attendance database using Kronos.
• Responsible for creating and sending IEP invitations using IEP Writer.
• Assists with preparation of report cards and progress monitoring using IEP Writer.
• Tracks and maintains data base for PASA and PSSA.
• Assists in preparation of PIMS data.
• Gathers required information for PA Academic license application, as well as applications for other states and ensures packet is complete prior to submission.
• Tracks CareLogic reports for completion.
• Submits student attendance records to requesting school districts.
• Performs receptionist and secretarial duties as needed including coverage for the front office.
• Assists building principal with special projects and events.
• Gathers and inputs data from ODR’s into SWBPIS database