Administrative Technician- Register of Wills & Clerk of Orphan's Court

at  Cumberland County

JOB DESCRIPTION

Serves as a deputy for the Register of Wills in the probate process and to accept, record, process, and preserve all documents filed in the Register of Wills and Clerk of Orphans’ Court. Performs various administrative functions in a timely manner assuring the efficient operation of the office.

EDUCATION/TRAINING:

• Associates degree or equivalent training and experience.
• 1-3 years office and computer training.
• A legal background is a plus.

WORK EXPERIENCE:

• 3-5 years of working experience including working with the public.

COMPANY DESCRIPTION

Mission Statement: The most livable community with the most efficient and effective public services in Pennsylvania.
We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

• Serves as a deputy for the Register of Wills during the probate process to include analyzing petitions, Wills, codicils, trust, and other documents to determine if they meet statutory requirements for proper execution, bond requirements, and if the petitioner is qualified to serve as personal representative.
• Reviews legal filings for adherence to Pennsylvania Statute and Local Rules, accepts and processes payments for the filing fees, accepts and records documents in computer system, creates a scanned image of the documents.
• Drafts legal decrees on such matters as bond, altered wills, and small estate certifications for signature by the Register of Wills.
• Processes payments and forms as an agent for the Pennsylvania Department of Revenue for inheritance taxes and issues official receipts.
• Serves as a deputy for the Clerk of Orphans’ Court for filings of accounts, adoptions, appeals, claims against estates, guardianships, minors’ estates and small estate proceedings.
• Assists couples in the marriage license application process, conducts statutorily required interview to determine if applicants have the mental capacity to marry, are not under duress, and that there are no legal impediments to marriage; processes documentation for proof of identity including international documentation when needed, administers oaths, tracks timeliness of returns, and verifies statutory requirements are met, records marriage returns, and issues certified copies of the marriage license.
• Responsible for accepting documents for filing, reviews and interprets documents to determine the actions needed, records and scans adjudications, orders, and decrees and serves those documents to attorneys or other parties as well as serving notices required under Pennsylvania law and rules.
• Interacts with court staff, judges, and other internal departments as well as with attorneys and other professionals and the public (via telephone, mail, electronic mail, and in person) with procedural questions and inquiries relating to the office.
• Schedules appointments for in-person and video conferencing for probate, marriage licenses applications, and research.
• Reconciles daily cash drawer and performs other administrative functions of the office.
• Adheres to specialized department procedures and timelines.
• Performs other job-related duties as required.