Administrator

at  Allied Bakeries

Allied Bakeries make the top bread brands Kingsmill, Allinson’s and Sunblest. Across our bakeries we make white, wholemeal and seeded market-leading loaves, as well as Kingsmill 50/50, the nation’s favourite Healthier White, delicious pancakes, crumpets, hot cross buns and more.
We take massive pride in our brands and all that we do, including our bakeries having one of the best safety performance records in the industry. We know that the success of our business depends on us having the right people on the team, so if you’re looking to join a business that values its people, encourages everyone to get involved and be the best they can be, we’d love to hear from you.
We encourage candidates to request any reasonable adjustments they may require throughout the recruitment process.

EXCITING OPPORTUNITY: JOIN THE TRANSPORT TEAM AT ALLIED BAKERIES!

We are looking for a motivated and detail-oriented Administrator to join our team on a 12-month fixed-term contract, Maternity Cover. This full-time role offers a fantastic development opportunity, ideal for someone looking to build or advance their career in administration and transport operations.
Our team operates on a flexible shift pattern designed to provide work-life balance while ensuring smooth operations. Each shift is 11 hours long, with a flexible start time between 6:00 am and 8:00 am, allowing you to choose a start time that suits your routine.

You will follow a 2-week rotating shift pattern over 7 days:

• Week 1: You will work 3 days.
• Week 2: You will work 4 days.

This rotating schedule provides regular breaks and varied working days each week, allowing you to plan personal commitments around your shifts effectively.
As an Administrator, you will have an important role in ensuring the smooth operation of our transport department. You’ll be responsible for the accurate debriefing of all drivers and providing essential administrative support to the management team.

KEY ACCOUNTABILITIES

• Debrief all drivers upon their return to the depot, ensuring paperwork is completed and all questions are addressed.
  Verify Proof of Delivery (POD) documents and ensure all necessary adjustments are accurately processed.
  Utilise the telematics tracking system to support day-to-day operations.
  Prepare and process collection notes and check them upon return to the site.
  Maintain accurate records, including basket information in Excel.
  Ensure driver tachograph cards are downloaded and processed.
  Investigate root causes of losses through driver engagement.
  Collaborate with the Customer Contact Department to resolve issues and complaints within a timely manner.
  Use POD data to resolve customer claims.
  Compile and analyse reports, including daily, weekly, or periodic loss and delivery reports.
  Provide administrative support to the Logistics Management Team when needed.

Key Ingredients for Success

• Proficient in Microsoft Excel, Outlook, PowerPoint, and Word.

Good numeracy and literacy skills.
Self-motivated with a positive drive for results.
Good interpersonal and communication skills.
Practical mindset with attention to detail.
Ability to coordinate key tasks and deliver KPI results.
High standards of work quality and accuracy.