Administrator, Crew Payroll

at  Porter Airlines Inc

Job Summary:
The Crew Resources and Payroll Administrator will be responsible for the verification and submission process of all crew payroll as well as daily administrative tasks. The ideal candidate will be highly motivated, and reliable, and will demonstrate the ability to take initiative and meet time-sensitive deadlines.

Duties & Responsibilities:

• Manage sensitive information in a confidential manner, using discretion and judgment.
• Prepare and process crew payrolls on a bi-weekly basis
• Calculate, process, and audit crew payroll transactions such as credit adjustments, training premiums, sick time, leaves of absence, terminations, etc.
• Manage any administrative functions involved with the Crew Resources department, including, but not limited to:
• reviewing crew planned absencesawarding monthly RSV type allocation
• Assisting with additions to N-OC (creating and managing crew profiles)
• manually verifying Porter’s Master Crew List
• Prepare and edit payroll audit reports
• Maintain payroll inbox inquiries and respond to internal inquiries in a prompt and professional manner
• Responsible for assisting with the creation and implementation of any manual payroll process
• Cover the Crew Scheduling desk during vacations, absences, or gaps in the schedule
• Actively participate in Porter’s Safety Management System (SMS) including reporting hazards and incidents encountered in daily operations; understand, comply and promote the Company Safety Policy
• Other Duties as assigned by the Supervisor and the Manager of Crew Scheduling.

Behavioural Competencies:

• Concern for Safety: Identifying hazardous or potentially hazardous situations and taking appropriate action to maintain a safe environment for self and others.
• Teamwork: Working collaboratively with others to achieve organizational goals.
• Passenger/Customer Service: Providing service excellence to internal and/or external customers (passengers).
• Initiative: Dealing with situations and issues proactively and persistently, seizing opportunities that arise.
• Results Focus: Focusing efforts on achieving high quality results consistent with the organization’s standards.
• Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.

Qualifications:

• Minimum 6 months experience in Crew Scheduling or Crew Payroll
• Detail-oriented and a proven self-starter
• Excellent time management skills with the ability to multi-task in a high-volume environment
• Able to work autonomously while possessing strong interpersonal skills and excellent written and verbal communication skills
• Ability to maintain a high degree of discretion, diplomacy, and confidentiality
• Strong computer skills, and experience using Google and/or Microsoft Office product
• Post-secondary diploma in Aviation is an asset
• N-OC Crew Roster and Crew Resources Software experience is an asset.
• Avanti Software experience an asset

Company Description:
Since 2006, Porter Airlines has been elevating the experience of economy air travel for every passenger, providing genuine hospitality with style, care and charm. Porter’s fleet of Embraer E195-E2 and De Havilland Dash 8-400 aircraft serves a North American network from Eastern Canada. Headquartered in Toronto, Porter is an Official 4 Star Airline® in the World Airline Star Rating®. Visit www.flyporter.com or follow @porterairlines on Instagram, Facebook and Twitter

• Manage sensitive information in a confidential manner, using discretion and judgment.
• Prepare and process crew payrolls on a bi-weekly basis
• Calculate, process, and audit crew payroll transactions such as credit adjustments, training premiums, sick time, leaves of absence, terminations, etc.
• Manage any administrative functions involved with the Crew Resources department, including, but not limited to:
• reviewing crew planned absencesawarding monthly RSV type allocation
• Assisting with additions to N-OC (creating and managing crew profiles)
• manually verifying Porter’s Master Crew List
• Prepare and edit payroll audit reports
• Maintain payroll inbox inquiries and respond to internal inquiries in a prompt and professional manner
• Responsible for assisting with the creation and implementation of any manual payroll process
• Cover the Crew Scheduling desk during vacations, absences, or gaps in the schedule
• Actively participate in Porter’s Safety Management System (SMS) including reporting hazards and incidents encountered in daily operations; understand, comply and promote the Company Safety Policy
• Other Duties as assigned by the Supervisor and the Manager of Crew Scheduling