Administrator

at  Hireonline

OFFICE ADMINISTRATOR - POOLE, DORSET

• £25,000 per year
• 25 Days Holiday + Bank Holidays
• Free parking on site
• Dress down paydays
• Social events
  Our client is seeking a dedicated and detail-oriented Administrator to join our dynamic team. As an Administrator, you will play a crucial role in supporting our Contracts Managers and assisting with project-related administration.

• Working directly with the Contracts Managers to provide administrative support.
• Assisting Contracts Managers with all project-related administration tasks.
• Obtaining quotes from suppliers and placing orders/call-offs for projects, ensuring adherence to the Procurement Schedule.
• Creating health and safety files, risk assessments, and method statements.
• Producing and continuously updating operation and maintenance (O&M) manuals, ensuring proper registration of certificates with the appropriate authority.
• Dealing with incoming pre-qualification questionnaires (PQQs) and maintaining existing approved status with our clients.
• Managing the Sub-Contractor Database and ensuring supplier insurances are up to date.
• Assisting in the maintenance of office systems, including data management, databases, spreadsheets, and filing.
• Providing administration support to the Directors and Administration Team Leader.
• Liaising with the design team to coordinate project deliverables effectively.
• Maintaining the office diary system and client database.
• Monitoring emails for nominated members of staff when they are not in the office.
• Handling general administrative and office duties, including screening phone calls, inquiries, and requests in an appropriate manner.