Administrator

at  Industry 40 Skillnet

REQUIREMENTS

• Relevant experience in a related discipline supplemented with equivalent qualification Essential
• Prior Office and Administration Experience Preferred.
• Strong Attention to Detail.
• Ability to Work Without Supervision.
• Excellent Time Management Skills.
• Exceptional Communication and Customer Service Skills.
• Proficiency with Microsoft Office Programmes and Google suite.
• Experience using Wordpress Preferred
• Online/virtual platform experience (for example Zoom, MS TEAMS) Preffered.
• A full, clean drivers’ license and own transport Essential.
• Financial admin experienceusing Accounting Software, Payroll, VAT, Monthly Accounts Preferred

EDUCATION SUPPORT

(Discretionary) Apply to Line Manager

PURPOSE

The position will be based in Future Cast’s Office in W8 Centre, Manorhamilton, Co Leitrim, but will also involve some travel to network events and member companies. The successful candidate will report to the Network Manager and the Chair of the Skillnet Steering Group within Future Cast.
The role involves co-ordinating and supporting the activities required for the day to day running of operations in the Network. You will join a progressive, people- centric environment and will be actively supported in your career development and training.
The position is being offered initially for a 12 -month period ending on 1st July 2025. Industry 4.0 Skillnet is a National training network with members from the Construction, Quarry and Manufacturing sectors. Industry 4.0 Skillnet is funded by member companies and is funded by the National Training Fund through the Department of Education and Skills. Future Cast having its registered office at W8 Centre, Manorhamilton, Co Leitrim, is the contracting organisation.
Reporting to the Network Manager, the successful candidate will use their own initiative to support the Network Manager in all aspects of the running of the Network, a commitment to providing excellent client service, strong computer skills and attention to detail is important. The candidate must have excellent communication skills both written and verbal and the ability to meet and engage with members and stakeholders.

ROLE SPECIFICATION

As a Network Administrator, you will be the first contact for all queries relating to the network and its programmes, therefore the successful candidate will: -
❑ Be a highly motivated, positive individual with the ability to learn quickly & solution focused.
❑Good administration skills with strong attention to detail.
❑ Ability to organise and manage own work
❑ Proficient in using Word, PowerPoint , Excel and social media platforms
❑ Excellent interpersonal skills and works well in a team support role.
❑ Flexible approach to working, and a willingness to travel to various related events.
❑ Co-ordinate the day-to-day activities for the network
❑ Maintain detailed records of all network activities
❑ Ensure the ongoing updating of databases, social media platforms, and website
❑ Update the Skillnet management portal with key data and metrics
❑ Assist in the planning and organisation of schedules and facilities for current and future programmes
❑ Provide administrative support to the delivery of programmes and events
❑ Support Skillnet marketing campaigns
❑ Actively engage with and support members and learners
❑ Arrange and attend meetings and coordinate stakeholder follow up
❑ Support the procurement of services and maintain records
❑ Assist with the Network’s KPI and financial reporting.
❑ Track costs associated with all courses: course fees, venue costs, certification etc.
❑ Ensure timely management of internal and external communication.
❑ Update weekly spreadsheets, tracking income and expenditure throughout the year.
❑ Prepare and assist with Audits and related tasks
❑ Provide accurate and timely activity progress reports to the Network Manager.
❑ Highly organised with the ability to meet deadlines and work under pressure.
❑ Strong stakeholder skills and continually strive to meet the needs of network members.