Administrator (Internal, fixed term)

at  University of Nottingham

THIS VACANCY IS OPEN TO EMPLOYEES OF THE UNIVERSITY OF NOTTINGHAM ONLY.

Are you ready to take on a pivotal role in a vibrant and diverse academic community? We are seeking a passionate and dedicated Administrator to support all aspects of Health, Safety, and Facilities within the School of Cultures, Languages, and Area Studies. This is your chance to become an integral part of our friendly, inclusive, and supportive team, committed to the smooth and efficient running of our school.

WHY JOIN US?

Our School thrives through the different ideas and experiences of colleagues, who come from a mix of cultures and backgrounds. We strive to foster a welcoming, inspiring and supportive workplace. We are seeking applications from candidates whose background, experience and identity broadens and enhances the diversity of our existing team and would especially welcome applications from members of groups who are currently underrepresented in the School, particularly Black, Asian and minority ethnic candidates. We understand that having a mix of perspectives, lived experiences and approaches enhances our day-to-day work and enriches our School community.

YOUR ROLE:

You will enjoy a varied and dynamic role, liaising with a wide range of people across the university and with external visitors. You will be the go-to person for Health & Safety matters, providing expert advice and guidance. Your responsibilities will include:

• Undertaking routine housekeeping to identify and address any H&S concerns.
• Carrying out Display Screen Equipment checks and delivering H&S inductions.
• Supporting the Senior Administrator with estates projects.
• Collaborating closely with the Senior Administrator (H&S) to provide an effective, efficient, attractive and safe working environment.
• School procurement activities, working within prescribed university policies and procedures using the relevant university systems in place.
• General administrative duties including shared inboxes, managing enquiries, and minute taking

We need a flexible, supportive team player who can juggle tight deadlines and prioritize conflicting tasks. You should have experience in working in an administrative role and a busy office environment, with proven ability to work as part of a team. Key skills include:

• Excellent IT skills.
• Good attention to detail.
• Excellent communication abilities.
• Strong organisational skills and the ability to work independently.
• Knowledge and experience of using finance and purchasing systems would be an advantage, but not essential, as full training will be provided