Administrator: IT Support

at  Assupol Life Ltd

Main Outputs and Responsibilities

1. Financial Administration of accounts

• Processing of purchase orders and invoices
• Day to day record tracking of expenses against budget
• Assist with budget planning

1. Provide secretarial and administrative duties

• Book meetings
• Compile minutes at meetings
• Arrange and co-ordinate internal and external meetings/functions (TCF)
• Compile reports
• Order stationary, tea/coffee for the department
• Record keeping of all information (TCF)
• Assist in collecting monthly management data
• Make travel and accommodation arrangements (TCF)
• Act as a backup to Asset Management team
• Manage diaries for IT Management and boardroom
• Day to day support to IT management

1. Administrate asset/software

• Assist with maintenance of the inventory for software and hardware
• Assist with booking in- and booking-out of hardware & software

Knowledge and Skills

Formal Education

• Matric
• Diploma on Office Administration or relevant (advantage)

Technical/Legal Certification

• A+
• ITIL Foundation (advantage)
• Advanced Microsoft Office (Word, Excel, PowerPoint, Outlook)

Experience

• 2 years’ experience as a Personal Assistant/ Office Administrator
• Experience in taking minutes
• IT environment (Advantage)

• Book meetings
• Compile minutes at meetings
• Arrange and co-ordinate internal and external meetings/functions (TCF)
• Compile reports
• Order stationary, tea/coffee for the department
• Record keeping of all information (TCF)
• Assist in collecting monthly management data
• Make travel and accommodation arrangements (TCF)
• Act as a backup to Asset Management team
• Manage diaries for IT Management and boardroom
• Day to day support to IT managemen