Administrator

at  LC Vehicle Hire

We are a well-established company, founded in 1957, and specialists in commercial vehicle rental. Our Business has 6 rental depots, with fully equipped maintenance workshops in the North and South of England. From these depots we operate approximately 2000 vehicles (of which 900 are above 3.5 tons).

REQUIRED SKILLS:

• Proficiency to an intermediate level with Microsoft packages, Word, Excel and Outlook
• Ability to multi-task and think on your feet
• An excellent telephone manner coupled with confidence and a sense of humour
• Ability to learn new procedures quickly and flexibility in your approach to adjust to the business needs
• Understanding of the importance of teamwork and attention to detail

ROLE OVERVIEW:

The role will provide administrative support for all activity in the depot workshop and parts department, supporting the workshop manager, along with customers to ensure that our vehicles are operated safely and legally compliant.

ADMINISTRATOR DUTIES:

• Planning and arranging 6 weekly inspections with our customers
• Booking jobs into R2C workshop management system
• Administering new vehicle PDI’s ensuring all relevant paperwork is scanned onto the system
• Creation of vehicle subunits
• Check legal documents, such as V5’s and VTG plates display the correct information
• Filing of V5, VTG plates, tacho and other associated paperwork
• Answering the telephone and dealing with vehicle breakdowns, defect reporting and other customer issues
• Ordering of parts from identified supplier
• Maintenance of Parts Tracker data, issue parts to vehicle, raising orders, receiving orders to stock
• Matching of invoices to orders
• Matching prices on invoice against manufacturers/supplier’s price file on local intranet
• Return part to supplier if not fitted to vehicle
• Complete GRN book (goods return note) when returning part to supplier
• Ensure any special-order part is charged to the job
• Carry out annual stock checks
• Always adhere to the company’s health and safety policies
• Carry out other duties as seen fit by senior management