Administrator

at  M Group Services

MAIN DUTIES AND RESPONSIBILITIES:

• Carry out monthly checks on fire extinguishers, emergency lighting, and legionella compliance.
• Process assets for calibration by liaising with the HQ admin team.
• Manage goods-in, keeping accurate records and handling associated queries.
• Support the HQ admin team with vehicle coordination, including on-hire/off-hire inspections and key distribution.
• General office upkeep, ensuring the office is well-maintained and supplies are stocked.
• Handle project invoicing, updating sales orders, and monitoring vehicle invoices for accuracy.
• Oversee the supply chain control email, ensuring prompt responses and updates.
• Keep the suppliers list up to date, including descriptions of services and goods provided.
• Maintain a schedule of suppliers’ insurance documents and certifications.
• Ensure the supplier approval process is accurate, including bank account checks.
• Set up new customers and suppliers on Sage, ensuring all data is accurate and up to date.
• Check and verify expense receipts for submission.
• Support the SHEQ team with completing and submitting new customer forms.