Administrator (Maternity Cover)

at  Purcell

We are seeking a minimum of 30 hours per week for an experienced and enthusiastic Administrator to support all levels of the Oxford studio and ensure the office works effectively and efficiently. With support from our Regional Studio Manager, the role has a wide remit from knowing what’s going on with projects, along with an excellent all-round understanding of facilities and office management processes. The successful candidate needs to be diligent with a hands-on approach along with the ability to be adaptable and collaborative with excellent multitasking.
Purcell is an award-winning employee-owned architectural and heritage consultancy practice with a commitment to quality, innovation, and diversity. We have staff of approximately 280 talented architects, designers, heritage consultants and surveyors across 14 offices, in the UK, Hong Kong and Australia. Winners of Architect Employer of the Year 2022.
Collaboration is central to our employee-ownership culture, providing opportunities to work on some of the finest buildings; from meticulous heritage and conservation schemes to bold contemporary design. We offer a rewarding and supportive environment for personal and professional development and our employee-owned ethos empowers everyone to use their voice. We believe in creating an equitable and inclusive culture, founded on our values, which celebrates knowledge sharing and our successes, to build an inspiring work environment.
It is our distinctive employee-owned working culture that has contributed to our status as a World Architecture Top 100 Practice, renowned for our excellence in architecture and heritage consultancy.
Our benefits package includes agile, flexible and hybrid working, annual leave increasing with long service, life assurance, study sponsorship with paid study leave, sabbaticals, employee assistance programme, season ticket loans, cycle to work scheme, virtual GP service, subscription fees, company day out, a volunteering scheme and enhanced learning & development opportunities.
Your key responsibilities will be as below, but not limited to:
Support Lead Persons with fee and resource management by running project reviews with our Regional Studio Manager and making updates using our internal project management software (Rapport).
Facilities management of the office ensuring all Health & Safety and ISO standards are achieved and maintained.
Ensuring the smooth running of the studio with adequate stock of stationery, kitchen, and office supplies; managing confidential waste.
Support in implementing and maintaining business processes and procedures
Project administration support to the technical team e.g. booking travel, printing professional reports & drawings, filing etc
Booking meeting rooms, hosting guests, end-to-end meeting coordination.
Front office duties, including meeting and greeting visitors and answering calls.
Arranging and managing local staff events, celebrations and employee recognition.
Act as the ‘go to person’ for all employee office needs.
Providing new employees with induction and Health & Safety information
Good with numbers and be mathematically competent.
Previous experience in an Office Management role
Have a flexible approach and be able to prioritise
Experience of working in a pressured environment with frequent interruptions.
Proven problem-solving skills
Professional demeanour
Strong communication & attention to detail
Exceptional organisational skills.
Enthusiasm for developing skills and knowledge
Ability to work in a team locally, regionally and within the wider business
Proficient in Office 365
This job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of Purcell.
Please submit a copy of your CV and portfolio by following the application workflow at the bottom of the page. Please include details of your Right to Work in the United Kingdom, as well as an available start date.
Please note that due to the high volume of applications we receive, we are unfortunately unable to provide individual feedback. If you have not heard from us within 6 weeks of your original application, then you have been unsuccessful. Please continue to look at our vacancies and apply where relevant. We wish you all the best in your job search.
As world leaders of Heritage and Conservation, Purcell is committed to embracing diversity and equal opportunity within our international teams, reflective of the society in which we work and live.
We welcome people from all backgrounds and celebrate differences through our culture of employee ownership.

Please refer the Job description for details