Administrator

at  Ministry of Justice

Salary
£36,842
Number of jobs available
1
Detail of reserve list
12 Months
Region
London
City/Town
London
Building/Site

102 PETTY FRANCE LONDON, SW1H 9AJ

Grade
EO
Organisation Grade for HMPPS
Band 4
Post Type
Permanent
Working Pattern
Full Time
Role Type
Administration / Corporate Support
Will the successful applicant have line manager responsibilities?
No
Job description
Psychology Services Group are recruiting a Band 4 Business Administrator Specialist to join the Psychology Counter Terrorism Team. The Psychology Counter Terrorism (CT) Team work closely with the and Joint Extremism Unit (JEXU) and CT-ARC (Counter Terrorism Assessment and Rehabilitation Centre).
JEXU has oversight of operational delivery against the Prevent and Pursue strands of CONTEST. Delivery is underpinned by a specialist CT case management process, which is delivered by multi-disciplinary teams and provides end-to-end management of this group. This is the mechanism through which an offender’s risk and rehabilitative pathways are assessed and monitored in relation to the concerns of engagement with an extremist group, cause and or ideology. The HMPPS teams work proactively at a local, regional and national level, across custody and community, with operational partners, including Police and security services, to case manage individuals, share information and intelligence and assist with active investigations. The regional teams include operational and probation colleagues.
The CT-ARC team consists of psychologists, specialist probation staff and quality assurance specialists who are responsible for the assessment and intervention products for the terrorist, terrorist connected and terrorist risk cohort.

There are several key elements to this role:

• The post-holders will be actively involved in setting up and maintaining systems to support this work. As such, post holders are required to be IT proficient, with advanced skills in MS Office applications, especially Word and Excel.
• The post-holder will be required to develop relationships with a range of internal and external stakeholders. In order to achieve this, there is a requirement to attend key meetings in London at least three days a week.
• The post-holder will be required to collate and manage data; gathering information and using systems to log/analyse to provide information to senior stakeholders.
• The post holder will need excellent organisation skills and an ability to prioritise and manage their own workload amongst competing demands.

JOB DESCRIPTIONS RELATING TO THIS GROUP PROFILE

The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.

• Business Administrator Specialist : Access to Justice IT Security Controller
• Business Administrator Specialist : Communication Officer
• Business Administrator Specialist : Family Development Visits
• Business Administrator Specialist : New Colleagues Mentor
• Business Administrator Specialist : Intelligence Analyst
• Business Administrator Specialist : Safer Custody Analyst
• Business Administrator Specialist : Senior Case Administrator
• Business Administrator Specialist : Communication and Events Administrator

ESSENTIAL SKILLS/ QUALIFICATIONS/ ACCREDITATION/ REGISTRATION

Job holders must complete specific training in their specialism once they take up post.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh
When transferring to a Young Persons establishment the job holder will be required to successfully undertake an assessment to demonstrate suitability to work with Young People.

ESSENTIAL SKILLS:

• Able to deal effectively and assertively with staff at all levels
• Able user of MS Word and MS Excel
• Information collation and analysis

There are several key elements to this role:

• The post-holders will be actively involved in setting up and maintaining systems to support this work. As such, post holders are required to be IT proficient, with advanced skills in MS Office applications, especially Word and Excel.
• The post-holder will be required to develop relationships with a range of internal and external stakeholders. In order to achieve this, there is a requirement to attend key meetings in London at least three days a week.
• The post-holder will be required to collate and manage data; gathering information and using systems to log/analyse to provide information to senior stakeholders.
• The post holder will need excellent organisation skills and an ability to prioritise and manage their own workload amongst competing demands

Typical tasks associated with this Group Profile include:

• Organise, produce and maintain accurate records for the area of work
• Act as contact point for all communications to the Team, prioritise and distribute to the appropriate person or relevant department in the establishment
• Complete monitoring returns for the area of work
• Input requisitions on the finance database for purchases in the area of work
• Co-ordinate any awareness sessions for the area of work
• Prepare paperwork for checking by their manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information and that it is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information with responses within timescales, producing reports as required
• Collate information on relevant Service Delivery Indicators (SDIs)
• Arrange any meetings including the preparation of paperwork, minutes and action point

The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.

• Business Administrator Specialist : Access to Justice IT Security Controller
• Business Administrator Specialist : Communication Officer
• Business Administrator Specialist : Family Development Visits
• Business Administrator Specialist : New Colleagues Mentor
• Business Administrator Specialist : Intelligence Analyst
• Business Administrator Specialist : Safer Custody Analyst
• Business Administrator Specialist : Senior Case Administrator
• Business Administrator Specialist : Communication and Events Administrato