Administrator

at  NHS Kent and Medway Integrated Care Board

The administrative team support functions including NHS Continuing Healthcare (adults and children), Mental Health, Learning Disability and Children’s specialist placements. The administrative team supports the Nursing Team working across these areas.
The post holder will work as part of a dynamic team delivering an effective All Age Continuing Care and Specialist Placements service. The post holder will support the team function as a whole through undertaking a wide range of administrative tasks to ensure the smooth running of the business and delivery of the team’s objectives.

Ensure that Service providers follow agreed invoice and notification processes.

• Provide the administration function for the Continuing Healthcare and Funded Nursing Care Team.
• Process and validate NHS Continuing Healthcare (CHC) and Funded Nursing Care (FNC) invoices, ensuring that invoices align to the contract or agreements made by the Placements Team and working with providers to reconcile any differences between expected and received invoice amounts.
• Raise credit notes as required for the purchase of goods and services.
• To undertake tasks as outlined by the Director – Integrated Commissioning and Clinical Assessment and the senior management team.
• Answer telephone calls, taking messages and passing on accurately to the relevant departments/person.
• Photocopying and word processing documents, letters, emails, minutes, invoices and reports when required. Post holder must have a standard level of keyboard skills and able to use Microsoft Office programmes and work must always be accurate.
• Able to work on own initiative and unsupervised, within defined policies and procedures to set timescales.
• Have a flexible/adaptable approach to their work in order to meet various deadlines.
• Inputting into, monitoring and printing reports from computerised systems.
• Deal sensitively with enquiries from patients and/or their relatives.
• To carry out other appropriate delegated duties as required.

Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you. Speak to us about how we might be able to accommodate a flexible working arrangement which will not mean sacrificing time for personal interests or family commitments. We aim to support you to work flexibly in a way that will suit you and us.
We work with staff to agree objectives through regular supervision, annual appraisal, and access to training opportunities.
We are committed to equal opportunities and diversity. In order to reflect the diversity of our population, we positively encourage applications from all areas of the community regardless of gender, race, faith, disability, age or sexual orientation.
The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this.
Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.
We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job.
If you need an application form in an alternative format please let our recruitment team know so they can help you with this.
All information you supply on your application should, to the best of your knowledge, be true and accurate

Please refer the Job description for details