Administrator

at  NHS Staffordshire Stoke On Trent Integrated Care Board

Previous applicants need not apply To provide administrative support including when appropriate to all team members to support a range of department initiatives Preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews as necessary Taking telephone calls for the department when out of the office and expected to use their initiative to deal with phone calls and messages Sorting and prioritising all incoming mail and e-mail, distributing as appropriate Managing the electronic diary for the department, including arranging and changing appointments, prioritising these as appropriate Undertaking administrative duties such as photocopying and mail-out distributions Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner Organising and planning events as necessary supporting information material Supporting teams in project management and participating in department events Inputting, monitoring and checking data, required for finite and ongoing projects within the teams Working with all team members in the collection of information for performance reporting on relevant team projects Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously Supplying the relevant information required for financial management, supporting the head of department and teams by checking and sending invoices for payment. Running and collating reports which may include reports to the Board and senior management as required Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team Support junior members of staff in day-to-day activities as required Work as part of the administrative team to provide an effective network of communication including dealing with visitors and being flexible to cover other administrators general duties Providing guidance and advice on relevant policies and procedures To carry out other appropriate delegated duties as require

Please refer the Job description for details