Administrator

at  NORR

This role reports into the above mentioned office
NORR is an employee-owned global architecture and engineering firm. Our multi-disciplinary team of 800 professionals is active in 12 market sectors across Canada, the US, UK and UAE. Design thinking is a cornerstone of our purpose as it has for more than 85 years. We push the boundaries of what is possible to support people and the planet. Our hybrid environment lets you choose where you want to work – at the office, at home, or in a remote location, staying connected to your team through collaboration and design technology platforms.
We are seeking an Administrator to join our team. The Administrator will provide administrative support to the Director of Operations, other Directors and staff generally for their allocated offices/sectors.

Duties and Responsibilities

• Manages reception duties ie. greeting visitors to office, answering telephone calls, processing emails to general email address and processing mail
• Manages conference and meeting room bookings and car parking spaces
• General administrative support to Directors and staff
• Manages the day-to-day management of office facilities, H&S protocols, “office” related QA aspects (to ISO 9001), environmental aspects (to ISO 14001)
• Orders office consumables as required
• Manages Sub Consultant relations
• Maintains a record of sub-consultants and ensures that credit checks, PI insurance and SSIP is maintained for each company.
• Maintains NORR info on Supplier Platforms where NORR are a sub-consultant
• Manages office petty cash system
• Inputs to Constructionline and Build on line accreditations under direction of the Director of Operations
• Manages Safety Scheme In Procurement (SSIP) under direction of the Director of Operations
• Organises travel and accommodation for staff as required
• Undertakes document control for projects within allocated sectors as required
• Coordinates project billings/invoices on a monthly/ad-hoc basis for allocated sectors
• Manages central NORR email inbox
• Other administrative duties as required

Required Skills

• Have successfully completed related post-secondary education equivalent to a college diploma in office administration or equivalent
• Proficiency in Microsoft Word
• Excellent written and oral communication skills

Required Experience

• 5+ years of experience

Disclaimer: Please note that the estimated pay range that is provided on various social media sites may not be representative of NORR’s range for this position.
NORR is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic: Race/Color/Gender/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Veteran

• Manages reception duties ie. greeting visitors to office, answering telephone calls, processing emails to general email address and processing mail
• Manages conference and meeting room bookings and car parking spaces
• General administrative support to Directors and staff
• Manages the day-to-day management of office facilities, H&S protocols, “office” related QA aspects (to ISO 9001), environmental aspects (to ISO 14001)
• Orders office consumables as required
• Manages Sub Consultant relations
• Maintains a record of sub-consultants and ensures that credit checks, PI insurance and SSIP is maintained for each company.
• Maintains NORR info on Supplier Platforms where NORR are a sub-consultant
• Manages office petty cash system
• Inputs to Constructionline and Build on line accreditations under direction of the Director of Operations
• Manages Safety Scheme In Procurement (SSIP) under direction of the Director of Operations
• Organises travel and accommodation for staff as required
• Undertakes document control for projects within allocated sectors as required
• Coordinates project billings/invoices on a monthly/ad-hoc basis for allocated sectors
• Manages central NORR email inbox
• Other administrative duties as require