Administrator - Occupational Health Safety and Wellbeing

at  Coventry City Council

About the team we are recruiting to
We value diverse perspectives and experiences and are striving to create a workplace culture that is inclusive, is accepting of all and is free from discrimination and bias.
The Occupational Health, Safety & Wellbeing Service provides the necessary professional expertise to help managers and employees to maintain a healthy and safe working environment, providing a quality, equality focused service.
The service is staffed by a team of qualified, professional nurses, ergonomists, medical officers, counsellors and health and safety officers who are members of their respective professional bodies, i.e. the Nursing and Midwifery Council, the General Medical Council and the Institution of Occupational Safety and Health (IOSH). They are supported by an integrated administration team.

The Occupational Health Service aims to support the organisation in establishing and maintaining physical and mental wellbeing in the work force in the following ways:

• To provide managers and employees with practical, independent advice on health issues
• To help to prevent work related ill health
• To ensure compliance with relevant occupational health legislation

The core services it provides are:

• Pre-employment medical clearance
• Health assessments
• Health surveillance
• First aid management

The Health and Safety Service aims are:

• To support, guide and advise the Council in meeting statutory requirements to protect the health, safety and wellbeing of employees, service users and visitors involved in, or affected by, Council activities
• To promote a positive safety culture throughout the Authority, ensuring a safe and healthy environment for all
• To provide commitment and a service that is responsive, customer-focused and supportive

The core services it provides are:

• Audit, inspection and monitoring
• Accident and incident monitoring and investigation
• Health and safety training
• Health and safety advice

The Counselling Service aims are:

• To offer confidential support to all employees of Coventry City Council and other external agencies
• To help improve mental wellbeing throughout the organisation

The core services it provides are:

• Counselling (face to face and telephone)
• Trauma interventions
• Group therapy
• Wellbeing events
• Mediation
• Wellbeing training

Our service offers excellent opportunities for personal and professional development, whether you are experienced in your field of work or wish to gain further experience.
You will be working with a successful and friendly team of professionals who will provide help and support, facilitating and enhancing learning and development opportunities.
What is the job role?
We are looking for an experienced administrator to work within a busy Service area environment, helping to provide a confidential administrative support service to the Occupational Health, Safety and Wellbeing teams.
This is a casual post. You will be called on to provide flexible cover for absence and when service demand is high.
The duties will include providing a reception and telephone service, maintaining information systems, and liaising with a wide range of managers, employees and external agencies.
Who are we looking for?

You will have:

• Good communication skills
• Be able to maintain confidentiality of information
• Be organised and can work under pressure to meet deadlines
• Excellent administrative and ICT skills
• You will be able to work as part of a team.

If you need help or support to complete your application, please visit our accessibility page to see how we can assist you.

Guaranteed Interview Scheme - As part of our commitment to inclusion, we offer guaranteed interviews for specific groups of people. To qualify, you’ll need to meet the minimum requirements for the role and identify with one of the below criteria:

• Members of the Armed Forces and veterans
• Are currently in care or have previously been in care
• If you consider yourself to be disabled or if you have a long-term health condition

For full details on the application process please read the attached document on our jobs page labelled ‘Coventry City Council Application Process’. If there is any evidence of a candidate using AI to complete their application, then the application will be rejected unless the candidate can provide a justification which the Council considers to be reasonable.
Interview dates: 21st / 22nd August 2024
About Coventry

• Members of the Armed Forces and veterans
• Are currently in care or have previously been in care
• If you consider yourself to be disabled or if you have a long-term health conditio