Administrator (Onsite)
at FirstService Residential
Buda, TX 78610, USA -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 24 Jan, 2025 | USD 23 Hourly | 25 Oct, 2024 | N/A | Customer Service Skills,Computer Literacy,Schedules | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
JOB OVERVIEW:
This position provides a wide variety of administrative and support services to the property management team. Performs office work directly related to property management and the general business operations of the Association.
SKILLS & QUALIFICATIONS:
Education/Training: High School Degree or equivalency required. Associates Degree in Business Administration or related field would be a plus.
Experience/Knowledge/Abilities: Must have a friendly personality; possess good basic computer and customer service skills. One (1) to Two (2)
years of customer service experience and a strong commitment to customer service principles and practices. A self-starter with excellent telephone skills. Good organizational skills.
Computer Literacy: Intermediate proficiency in Microsoft Windows software. Ability to prioritize work with
minimum supervision.
Compensation: $23 / hour
Schedule: Sunday – Thursday 8am-5pm
Disclaimer: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
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Responsibilities:
- Provides administrative support to the property management team.
- Assists with resident follow up on work orders, requests and enforcement issues when coordinator is not available.
- Ability to work flexible hours to include weekends.
- Responsible for ordering supplies for the office, along with any items needed for association events if requested.
- Provides partial weekend coverage for resident requests, along with support of seasonal pool monitor requests.
- Assists with supporting Operations Manager with obtaining proposals and ordering of materials needed for the field crew.
- Supports General Manager with pulling monthly reports, analysis, etc., needed for Board meetings.
- Ensures that the telephone is answered properly, promptly and messages are handled courteously, accurately and in a timely manner.
- Prepares welcome letter packages for mail out, preparation of community email updates, newsletters etc.
- Maintains, updates and coordinates homeowner information in computer database daily.
- Collects mail daily.
- Prepares move-in packages for new move-ins on a weekly basis. Audits move in reports monthly for unreported move- ins.
- Maintains inventory of common areas keys, amenity access cards for residents and re-order as needed following established procedures.
- Distributes amenity cards and guest passes as needed.
- Assists with set-up, reservations, sign-in, etc., for large association sponsored event.
- Audits and eliminates duplicates and incorrect addresses in Connect.
- Help to maintain the data of the amenity system access controllers.
- Demonstrates FirstService Residential’s values of Loyalty, Integrity, Respect, Fun, Teamwork, Work Ethic and a Positive Attitude.
- Follows safety procedures and maintains a safe work environment.
- Performs other job-related duties as directed.
REQUIREMENT SUMMARY
Min:N/AMax:5.0 year(s)
Human Resources/HR
HR / Administration / IR
HR
Diploma
Proficient
1
Buda, TX 78610, USA