Administrator - Oxford

at  Oxford Health NHS Foundation Trust

Are you looking to work for a creative, innovative and forward thinking team?
We, in the Neurodevelopmental Conditions Service (NDC), have a reputation for dynamic and research led practice, and are looking for an excellent administrator to join our team.
As a service we work closely with Oxford University to lead on research opportunities. With the support of NHS England the NDC service are currently developing a new diagnostic ASD Adolescent assessment tool. This post will provide the opportunity for a highly motivated candidate to experience working in an established administrative team, while working alongside the clinical team.
The wellbeing of our Administrative and Clinical staff is top of our agenda; we have an active Wellbeing Team and regular opportunities for staff support. We have a strong ethos of collaboration, shared reflection and team working.
The CAMHS NDC team strongly believes that the context of the young person is fundamental to working with complexities and transdiagnostic presentation. The successful candidate will have the opportunity to support the admin team and clinical team, to offer the highest standard of care to the families and young people.
You will provide administrative support to the CAMHS NDC service. This will include day-to-day organisation of systems to ensure the smooth running of the office, diary and post management, taking and typing minutes and other clerical duties. Additionally, you will facilitate good communication and liaison with patients and their families, colleagues within the Trust and across other organisations. You will also be responsible for maintaining databases by collecting and inputting of data relating to Team activity and reporting information as necessary.
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application you are encouraged to read the “candidate guide to making an application” which is attached to all roles.
Please include details around qualifications (including years these were gained particularly if we need to assess for clinical roles that these are still valid) and ensure that the supporting statement is tailored to the role you are applying for and addresses the essential criteria found in the JD.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount
• Pension scheme
• Lease car scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (waiting lists may apply)
• Staff networking and support groups

To provide administrative support to the team ensuring that there are effective administrative systems and procedures in operation.
To provide administrative support for meetings as requested and to ensure follow up action is completed.
Including producing notes of meetings, setting up meetings, preparing agendas, ensuring that a bring forward system of paperwork is maintained to ensure correspondence/information is available for meetings.
To respond to email, telephone enquiries and written enquiries using a high level of initiative and responding in a confidential and sensitive way and action in the appropriate way.
To communicate confidential and sensitive information on patients and policy issues, and complex information on directorate issues to external agencies.
Use Office computer programs including Excel, Word and Outlook.
Offer a friendly smile to families and young people when they arrive for appointments

Please refer the Job description for details